Administrative Services Coordinator I

State of Vermont•Waterbury, VT

7d•Onsite

About The Position

The Administrative Services Coordinator I provides direct support to roughly 60 staff and partners statewide associated with the Risk Intervention Services (RIS) Division of Corrections who deliver essential services to incarcerated individuals, focusing on education, vocational training, and behavioral health. Responsibilities include collaborating with a diverse range of internal and external stakeholders to facilitate operational and oversight activities. Proficiency in automated data processing systems is required to address resource management needs and maintain inventories of equipment and materials for providers and participants. The person in this position serves as a liaison between department business and operations staff to ensure that functionality and integration align with both current and future division objectives. Additionally, the role involves supporting providers in utilizing the division's student information system (SIS) database to maintain accurate participant records.

Requirements

High School diploma or equivalent AND two (2) years or more of experience providing administrative-level support to a business or organization.
OR One year of full-time college coursework in accounting, business or public administration, office administration or closely related field AND one (1) year or more of experience providing administrative-level support to a business or organization.
OR Two years of full-time college coursework OR an associate's degree in accounting, business or public administration, office administration or closely related field.
OR One (1) year or more of experience as an Administrative Services Technician IV with the State of Vermont.
Administrative work experience is qualifying. Administrative support includes functions that keep the organization running or provide resources for others to provide programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).
Must provide relevant information regarding previous institutional employers concerning substantiated incidences of sexual abuse or resignation during a pending investigation of an allegation of sexual abuse.
Candidates with a felony conviction record or who have been sanctioned for a misdemeanor conviction within the past five (5) years must receive a waiver from the Commissioner of Corrections.

Nice To Haves

Experience working with the VISION system (State of Vermont PeopleSoft financial management system) may be required for some positions.

Responsibilities

Provides direct support to approximately 60 staff and partners statewide within the Risk Intervention Services (RIS) Division of Corrections.
Collaborates with internal and external stakeholders to facilitate operational and oversight activities.
Utilizes automated data processing systems for resource management.
Maintains inventories of equipment and materials for providers and participants.
Serves as a liaison between department business and operations staff to ensure alignment with division objectives.
Supports providers in using the division's student information system (SIS) database for accurate participant records.