Administrative Services Manager - Fleet

Metropolitan Government of Nashville & Davidson County • Nashville, TN

1d

About The Position

The Administrative Services Manager - Fleet is to oversee all purchasing requests for all vehicles, equipment, and services. This position also creates specifications, scope of work, and all documents for request for purchase agreements. Keeps managers informed of budget and maintains budgetary reports. This position also maintains and keeps all purchasing contracts and cooperatives current. This position requires you to attend council meetings for all items related to purchasing. The men and women in Metro’s General Services Department are there to make sure the rest of government works. From ensuring that our city’s vehicles run safely and smoothly, to keeping city buildings up to par to providing printing services and more, General Services is the support that allows other Metro departments to focus and achieve their missions.

Requirements

• Bachelor's Degree plus five (5) years of professional experience in an administrative, financial, technical, or related field.
• Additional experience may be considered in lieu of education (1:1 Ratio).
• Valid Driver License.
• Candidates with accreditations earned in a foreign institute are encouraged to apply.
• All employees of the Metropolitan Government shall be residents of the State of Tennessee or become residents of the state within six (6) months of employment as a prerequisite to employment with the Metropolitan Government.

Nice To Haves

• Experience in procurement of large vehicle and/or equipment
• Experience in managing fleet repair operations
• Experience with Contract Negotiation and Contract Management

Responsibilities

• Oversee all purchasing requests for all vehicles, equipment, and services.
• Create specifications, scope of work, and all documents for request for purchase agreements.
• Keep managers informed of budget and maintain budgetary reports.
• Maintain and keep all purchasing contracts and cooperatives current.
• Attend council meetings for all items related to purchasing.
• Work with all department fleet coordinators creating vehicle and equipment specifications.
• Work with Purchasing on all procurements such as service contracts and vehicle and equipment contracts.
• Perform any combination of administrative or financial duties in assigned department.
• Prepare and manage project schedules and budgets.
• Participate in program planning for department.
• May represent agency at meetings.
• Assist in developing and evaluating departmental policies, procedures, rules, regulations, and work methods.
• Formulate long and short-range goals, objectives, and operating efficiencies.
• Evaluate programs regularly to ensure efficiency and consistency with department goals and policies.
• Confer with Division Manager or Assistant Director and recommend changes for improving operational effectiveness.
• May perform supervisory duties.
• Administer personnel policies and make recommendations for disciplinary action.
• May assign and review work.
• Evaluate employee performance.
• Counsel with and correct employees as needed.
• Approve leave requests.
• Manage general administrative services of a department.
• Provide Division Manager or Assistant Director with data to assist with planning and decision making.
• Direct preparation of administrative, financial, special reports.
• Assist with developing, preparing justification, presenting, and monitoring the annual budget.
• Coordinate budget and personnel functions for department.
• Oversee budget management and reporting.
• May manage grant funds including contracts and budgets.
• Coordinate/ manage and track financial activities of department.
• Oversee preparation of statistical and financial reports.
• Perform more complex types of financial and statistical analysis.
• Troubleshoot unusual situations on an as needed basis.
• Work on special projects, prepare and present reports as assigned.
• Keep Division Manager or Assistant Director informed of personnel and fiscal matters.

Benefits

• Equal opportunity employer.
• Metro Nashville is committed to selecting the most qualified candidate for each of our roles.
• Metro Nashville Government respects the religious beliefs and practices of all employees and will make, on request, an accommodation for such observances when a reasonable accommodation is available that does not create an undue hardship on business operations.
• Requests for ADA or other protected accommodations for the recruitment process should be directed to Human Resources at 615-862-6640.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level