Administrative Services Coordinator

Carrollton Texas • Carrollton, TX

3d • Onsite

About The Position

Responsible for performing intermediate-level duties in support of an assigned department to include the completion of complex clerical and administrative functions, responding to requests for information from the public and staff, creating a variety of reports and documents, and general support for assigned supervisor. Work is performed with moderate supervision.

Requirements

• High School Diploma or G.E.D.
• 1 year of progressively responsible administrative or general office experience.
• 1 year of customer service or direct public contact experience.
• Knowledge of administrative support principles and practices in assigned area of responsibility
• Knowledge of modern office procedures, methods, and equipment
• Knowledge of filing procedures and practices
• Knowledge of report preparation techniques
• Skilled in providing customer service to various customers
• Skilled in reading, interpreting, applying, and explaining rules, regulations, policies, and procedures
• Skilled in preparing and processing a variety of documents and forms
• Skilled in performing basic mathematical calculations
• Skilled in maintaining records
• Skilled in maintaining sensitive and confidential information
• Skilled in handling multiple tasks simultaneously
• Skilled in prioritizing and organizing tasks
• Skilled in keyboarding
• Skilled in operating a variety of modern office equipment
• Skilled in operating a computer and related software applications
• Skilled in communicating effectively with a variety of individuals.

Nice To Haves

• Bilingual in English and Spanish.

Responsibilities

• Performs various intermediate clerical duties, utilizing standard office equipment, to include: screening incoming calls; taking and transmitting messages; maintaining calendars; keyboarding information into databases; making photocopies; receiving, sorting, and distributing mail; performing data entry; faxing documents; typing; and word processing.
• Assists in creating a variety business documents, such as memorandums, applications, brochures, letters, agreements, flyers, and/or other related items.
• Prepares, processes, receives, sorts, and distributes a variety of routine reports, lists, correspondence, exams, packets, payments, receipts, purchase orders, invoices, check requests, and/or deliveries.
• Participates in monitoring and maintaining applicable office equipment.
• Coordinates the servicing of applicable equipment.
• Compiles and organizes routine financial information in assigned area of responsibility.
• Responds to requests for information from the general public; answers routine questions that can be confidential or sensitive in nature; directs visitors to appropriate locations; provides information on various departmental and city policies.
• Prepares and maintains office files, to include filing and updating confidential department personnel files in assigned area of responsibility.
• Monitors office supplies at assigned location; processes and maintain records to include invoices, expenses, and supply orders.
• Compiles and analyzes a variety of data for reports for assigned area of responsibility.
• Maintains the appearance of public areas, ensuring areas are organized and free from debris or hazardous items.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED