Administrative Services Coordinator III

State of Vermont•Waterbury, VT

4d•Onsite

About The Position

The Developmental Disabilities Services Division (DDSD) is seeking a highly motivated, organized, and tech-savvy individual to join our newly formed operations unit. DDSD oversees services and supports to Vermonters with intellectual or developmental disabilities. Our division's mission is to see that all Vermonters with disabilities are integrated into the community and have the opportunity to live full and meaningful lives. This position will serve as the main administrative support position for DDSD including staff and provides direct support to the Division Director. The ideal candidate will be able to demonstrate that they can communicate effectively across different audiences, are able to instill and maintain trusting relationships and confidentiality, possess the ability to shift priorities quickly and effectively, is observant and asks intuitive questions, can work independently and as part of a team, and can be self-directed with the willingness to offer support. We are hiring in this position during a time of high-volume change across the system of care in service delivery, payment, and operationally. This individual must be able to learn swiftly and with ease and demonstrate a continuous improvement mindset.

Requirements

High School diploma or equivalent AND four (4) years or more of experience providing administrative-level support to a business or organization INCLUDING one (1) year or more in an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.
One year of full-time college level study in accounting, business or public administration, office administration or a related field AND three (3) years or more of experience providing administrative-level support to a business or organization INCLUDING one (1) year or more in an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.
Two years of full-time college level study OR an associate's degree or higher in accounting, business or public administration, office administration or a related field AND two (2) years or more of experience providing administrative-level support to a business or organization INCLUDING one (1) year or more in an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.
Three years of full-time college level study in accounting, business or public administration, office administration or a related field AND one (1) year or more of experience providing administrative-level support to a business or organization INCLUDING one (1) year or more in an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.
Four years of full-time college level study OR a bachelor's degree or higher in accounting, business or public administration, office administration or a related field.
One (1) year or more as an Administrative Services Coordinator II with the State of Vermont
Only administrative work experience is qualifying. Administrative support includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).

Nice To Haves

Experience working with the VISION system (VISION is the State of Vermont PeopleSoft financial management system) may be required.

Responsibilities

Records management
IT coordination
Scheduling and managing calendars
Taking minutes for the State Program Standing Committee
Supporting our case management system
Processing of invoices
Providing grant and contract support
Supporting special projects

Benefits

80% State paid medical premium and a dental plan at no cost for employees and their families
12 paid holidays each year and a generous leave plan
State Paid Family and Medical Leave Insurance (FMLI)
State defined benefit pension plan
Deferred compensation 457(b) plan
Tuition Reimbursement
Flexible spending healthcare and childcare reimbursement accounts
Low cost group life insurance
Incentive-based Wellness Program
Qualified Employer for Public Service Student Loan Forgiveness Program