Administrative Coordinator, Student Services

Mitchell Hamline School of Law•St Paul, MN

6d•Onsite

About The Position

Mitchell Hamline School of Law is seeking to hire an Administrative Coordinator for the Student Services department. This position will be a first point of contact for students, faculty and staff seeking assistance, and provide administrative support to the Student Services department. In collaboration with key constituencies, this position will be responsible for event planning and coordinating the logistics of student services as directed by the Dean of Students.

Requirements

Strong communication skills including oral, active listening, and written
Strong organizational skills and ability to multi-task
Ability to exercise a moderate to high degree of independent judgment
Strong project management skills including the ability to handle multiple projects simultaneously and within established time constraints
Ability to establish work priorities
Personal computer and software skills, including basic Windows, intermediate spreadsheet, intermediate word-processing, intermediate presentation, intermediate calendar systems, e-mail and internet
Strong customer service skills
Ability to interact with a wide variety of individuals
Ability to create a welcoming and belonging environment
Close attention to detail
Associate's degree and Minimum of three years' experience working in an Administrative support role
Or an equivalent combination of education and experience

Nice To Haves

Event and/or meeting planning experience
Associate's degree in Business, Office Management or a related field
Additional years of relevant experience, higher education or similar preferred
Bachelor's degree obtained through a formal four-year program

Responsibilities

Serve as a first point of contact for students, faculty, and staff seeking assistance from the Student Services department.
Communicate policies and procedures
Respond to requests for information
Manage Student Services inbox
Provide service to department constituents, which may include directing constituents to other appropriate internal resources or referring them to other departments
Assist with student communications
Docket Website
Student Portal
Campus Connect announcements
Event planning and execution
Assist with logistics for key events, including, but not limited to: In-person Preparation and Capstone sessions, Week 1 (Formation Week), Commencement and related receptions, and Student Organization events.
Support administration of exams including, but not limited to midterms, finals, and other assessments.
Coordinate the administrative functions of the department
Support Program Coordinator with Student Bar Association and Student Organization administrative needs
Recommend and document departmental procedures
Provide administrative support to the department and department staff, which may include maintaining department files, whether paper or electronic, providing word-processing support;
Assist in the development and dissemination of various communications from the department to a variety of audiences
Maintain a clean and organized department ensuring that resources and materials are stocked and replenished as necessary
Order office supplies as needed or as requested and coordinate purchase requests
Provide word-processing and/or other electronic media support
Schedule and maintain calendars
Schedule and pre-screen appointments
Maintain files and records
Handle routine and complex correspondence
Provide project assistance as requested
Attend school-wide staff meetings
Serve on school-wide committees as appropriate
Other duties as assigned