Administrative Services Coordinator - 1-2 Years - Toronto (In-Office)

Lerners LLP•Toronto, ON

40d•CA$42,800 - CA$48,200•Onsite

About The Position

Lerners is seeking an Administrative Services Coordinator to support the Administrative Services team in the Toronto, Ontario office. The ideal candidate will have over one (1) – two (2) years of experience working in a similar position. The primary duties include print and distribution, front desk coordination, records management, facilities support, as well as various other administrative tasks. This is an in-office position and requires a commitment to coming into the office five (5) days a week.

Requirements

Minimum 1 - 2 years of experience as a file clerk, in records management, or in a copy centre
Proficiency with Microsoft Office and Outlook
Resourceful and proactive in identifying and resolving issues
Professional and tactful, with the ability to interact effectively with individuals at all levels
Team-oriented, with a strong sense of initiative and flexibility
Ability to work independently and collaboratively in a fast-paced environment
Strong time management, organizational, and attention-to-detail skills
Excellent verbal and written communication skills
Ability to work with minimal supervision

Nice To Haves

Reception experience is considered an asset
College diploma or university degree in a related field is an asset
Basic knowledge of records management is an asset

Responsibilities

Processing mail and couriers
Processing reproduction requests
Front desk coordination
Provide back up to the Facilities Boardroom Coordinator
Performing quality control inspections
Scanning documents
Liaise with litigation support and legal teams
Manage digital and physical files
Responsible for file creation, retention, and destruction in line with firm policies
Manage off site store services
Provide paper-lite support
Control access to corporate documents and evidence
Perform other duties and tasks assigned
Sorting, coding, and filing records based on internal client instructions
Creating hard‑copy indexes and electronic cross‑reference tools
Creating physical file folders during new matter intake in accordance with current procedures
Indexing closed files for off‑site storage and coordinating retrieval as required
Maintaining file logs and coordinating the transfer of inactive or closed files to off‑site storage
Assisting staff with locating and delivering files as needed