Administrative Services Coordinator II
About The Position
This position involves a variety of administrative and financial support tasks for the Center for Energy, Sustainability, and the Environment (CESR) faculty and staff. Key responsibilities include preparing and processing financial documents for externally funded awards, managing student hourly appointments and graduate student appointments, coordinating faculty and student travel, processing payments, ordering supplies, and assisting with various reports and inventories. The role also serves as a secretary to the Center's Director and an administrative assistant to the Budget Planning & Management Specialist I, requiring a high level of confidentiality and organizational skill.
Requirements
- High level of confidentiality
- Organizational skill
Responsibilities
- Prepare and process documents related to externally funded awards for CESR faculty, including financial documents.
- Assist with student hourly appointments and tracking of clocked hours.
- Assist with graduate student appointments.
- Assist with travel for CESR faculty and supported students, including travel pre-authorizations for out-of-country travel and purchase of airfare and conference registration on Procard.
- Coordinate travel support and claims with other departments and centers.
- Process payments related to supplies, travel, and other transactions with Procard.
- Order supplies for the CESR and research projects through the Purchasing system or Procard.
- Design layout and compile data for the CESR Annual Report.
- Maintain and keep current the CESR Dashboard.
- Assist with the Institutional Effectiveness Report.
- Assist with all CESR inventories.
- Serve as secretary to the Center’s Director and administrative assistant to the Center’s Budget Planning & Management Specialist I, including assisting students, faculty, and staff.
- Assist with the Industrial Advisory Board and its meetings.
- Assist with the CESR Seminar Series speakers, including poster preparation, room reservation, food authorization requests, and processing payments to said speakers.
- Schedule and prioritize a considerable volume of detailed work with high confidentiality.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
