Administrative Services Coordinator II

Tennessee Tech•Cookeville, TN

1d•Onsite

About The Position

This position involves preparing and processing documents for externally funded awards, assisting with student appointments and hours, coordinating travel, processing payments, ordering supplies, and contributing to reports and inventories for the Center for Energy, Sustainability, and the Environment (CESR). The role also includes serving as a secretary to the Director and an administrative assistant to the Budget Planning & Management Specialist I, supporting faculty, staff, and students, and assisting with the Industrial Advisory Board and Seminar Series. The position requires managing a high volume of detailed work with confidentiality.

Requirements

High school diploma or equivalent.
Three years of related professional experience.
Ability to schedule and prioritize a considerable volume of detailed work.
Working knowledge of layout/design/publishing techniques.
Knowledge of the principles and methods of accounting.
Ability to make mathematical calculations accurately.
Ability to interpret and apply policies and procedures.
Knowledge of the Microsoft Office Suite tools.

Nice To Haves

Experience with Talon/Oracle ERP system.
Experience with processing Procard reports.
Experience with typical administrative assistant duties.
Ability to work unsupervised.
Experience in Higher Education.

Responsibilities

Prepare and process documents related to externally funded awards for CESR faculty, including financial documents.
Assist with student hourly appointments, and tracking of clocked hours.
Assist with graduate student appointments.
Assist with travel for CESR faculty and supported students, including travel pre-authorizations for out of country travel and purchase of airfare and conference registration on ProCard.
Coordinate travel support and claims with other departments and centers.
Process payments related to supplies, travel, and other transactions with ProCard.
Order supplies for the CESR and research projects through the Purchasing system or ProCard.
Design layout and compile data for the CESR Annual Report.
Maintain and keep current the CESR Dashboard.
Assist with the Institutional Effectiveness Report.
Assist with all CESR inventories.
Serve as secretary to the Center’s Director and administrative assistant to the Center’s Budget Planning & Management Specialist I, including assisting students, faculty, and staff.
Assist with the Industrial Advisory Board and its meetings.
Assist with the CESR Seminar Series speakers, including poster preparation, room reservation, food authorization requests, and processing payments to said speakers.
Schedule and prioritize a considerable volume of detailed work with high confidentiality.