Administrative Services Coordinator II

State of Vermont•Springfield, VT

1d•Onsite

About The Position

Administrative duties in a very busy Probation & Parole office. Coordinates the administration of a variety of functions of a small division, or office. Evaluates and uses information to make recommendations; provide guidance on applying administrative requirements to varying situations; recommend changes to office procedures to adopt management decisions and policies; and identify problems in administrative workflow, evaluate and recommend alternative administrative processes. The work is assistive in nature and focuses on extending the capabilities of professional or managerial positions. Supervision may be exercised over a small staff of technical and/or clerical subordinates. Work is performed under the general supervision of an administrative superior. Coordinates support and office functions. May supervise clerical staff. Interprets rules, regulations and policies to all employees assigned to the office. Prepares and keeps complete inventory records. Assists administrators with personnel administration issues and problems. Assists administrators in the preparation of personnel documents. Serves as liaison with administrative staff concerning office, fiscal and personnel matters. Addresses all situations and resolves problems relating to the operation of the office. May resolve personnel problems in the office. Represents office at meetings and seminars. Keeps time and attendance records. Monitors budget and make recommendations and requests regarding needs. Prepares and maintains office records and reports. May prepare the office budget. Answers routine correspondence as required. Performs related duties as required.

Requirements

High School diploma or equivalent AND three (3) years or more of experience providing administrative-level support to a business or organization.
One year of full-time college level study in accounting, business or public administration, office administration or a related field AND two (2) years or more of experience providing administrative-level support to a business or organization.
Two years of full-time college level study OR an associate's degree or higher in accounting, business or public administration, office administration or a related field AND one (1) year or more of experience providing administrative-level support to a business or organization.
Three years or more of full-time college level study OR a bachelor's degree in accounting, business or public administration, office administration or a related field.
One (1) year or more of experience as an Administrative Services Coordinator I with the State of Vermont.
Only administrative work experience is qualifying. Administrative support includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).

Responsibilities

Coordinates the administration of a variety of functions of a small division, or office.
Evaluates and uses information to make recommendations.
Provide guidance on applying administrative requirements to varying situations.
Recommend changes to office procedures to adopt management decisions and policies.
Identify problems in administrative workflow, evaluate and recommend alternative administrative processes.
Coordinates support and office functions.
May supervise clerical staff.
Interprets rules, regulations and policies to all employees assigned to the office.
Prepares and keeps complete inventory records.
Assists administrators with personnel administration issues and problems.
Assists administrators in the preparation of personnel documents.
Serves as liaison with administrative staff concerning office, fiscal and personnel matters.
Addresses all situations and resolves problems relating to the operation of the office.
May resolve personnel problems in the office.
Represents office at meetings and seminars.
Keeps time and attendance records.
Monitors budget and make recommendations and requests regarding needs.
Prepares and maintains office records and reports.
May prepare the office budget.
Answers routine correspondence as required.
Performs related duties as required.

Benefits

80% State paid medical premium
Dental Plan at no cost for employees and their families
Flexible Spending healthcare and childcare reimbursement accounts
Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
11 paid holidays each year
generous leave plan
flexible schedule
Low cost group life insurance
Tuition Reimbursement
Incentive-based Wellness Program
Qualified Employer for Public Service Student Loan Forgiveness Program