Administrative Services Coordinator II

Tennessee Tech•Cookeville, TN

7d•Onsite

About The Position

This position serves as a multi-purpose office manager, assisting students and faculty with various requests and needs. Responsibilities include managing office operations for efficiency and productivity, performing general secretarial duties, monitoring office supplies and equipment, and assisting the departmental chair with operational and budgetary matters. The role involves creating and maintaining course schedules and room assignments, managing personnel and hiring paperwork, and supporting SACS reviews. Additionally, the position assists search committee chairpersons with job postings and coordinating interviews. Tennessee Tech is an Equal Opportunity/Affirmative Action employer.

Requirements

High school diploma and some college
At least 2 years of clerical/secretarial experience
Prior college/university experience

Responsibilities

Serve as a multi-purpose office manager with responsibilities that include: administering payroll; maintaining office efficiency; participating in creative problem-solving and decision-making processes, independently from and in the process of advising the Chair on decisions involved in running the department.
Managing the departmental office to insure that it runs smoothly, efficiently and productively while maintaining high morale of faculty, staff, students and student workers.
Assisting department Chair in all aspects of the job, including meeting deadlines.
Advising department Chair of operational and budgetary matters.
Creating and maintaining course schedules and classroom assignments.
Collecting and maintaining all required paperwork relating to personnel and hiring.
Collecting and maintaining all materials required for SACS reviews.
Supervising the maintenance of department classrooms and office space.
Assisting search committee chairperson with job advertising.
Arranging for candidates; travel, lodging, food, presentations and meetings.
Advising department chair of major equipment purchases needed.