Administrative Services Coordinator I - Temporary

State of Vermont•Waterbury, CT

11d•Hybrid

About The Position

CDD is now hiring an Administrative Services Coordinator I to support our Children's Integrated Services (CIS) team. The person in this position will provide administrative support for CIS's Special Accommodations Grant (SAG) program: a grant program that funds specialized care and services for children in Vermont child care programs.

Requirements

Be an effective communicator and collaborator
Be proficient in the Microsoft Office Suite, including Microsoft Excel
Be able to work at least one day, weekly, at the Waterbury State Office Complex (WSOC)
Have experience working with grant programs, or programs that are grounded in support and service provision
High School diploma or equivalent AND two (2) years or more of experience providing administrative-level support to a business or organization.
OR One year of full-time college coursework in accounting, business or public administration, office administration or closely related field AND one (1) year or more of experience providing administrative-level support to a business or organization.
OR Two years of full-time college coursework OR and Associate's degree in accounting, business or public administration, office administration or closely related field.
OR One (1) year or more of experience as an Administrative Services Technician IV with the State of Vermont.
Only administrative work experience is qualifying. Administrative support includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).

Nice To Haves

For some positions experience working with the VISION system (VISION is the State of Vermont PeopleSoft financial management system) may be required.

Responsibilities

Review SAG-related reports for quality and completion
Communicate with key program partners to ensure that SAG agreements are accurate, up-to-date, and complete
Prepare SAG applications for review and processing
Track SAG agreements' progress towards completion
Review, process, and track SAG invoices
Provide logistical support to SAG applicants
Communicate critical information to program partners as needed
Communicate effectively about the SAG program within CIS and across CDD
Perform data entry related to the SAG program
Help to monitor specialized service providers' professional development efforts