Temporary Administrative Associate I

State of North Carolina•Division Admin Forsyth, NC

6d•$31,200 - $48,810•Onsite

About The Position

This is a Temporary Full-Time Position. There are no leave or retirement benefits offered. This posting is for a Temporary Administrative Associate I position at the Division 9 Division Office. The main function of this position will be to examine, organize, scan and archive documents into the online NCDOT My Road File System. Provide clerical support to the Division Executive Assistant such as filing, recording meeting minutes, taking messages, preparation of municipal agreements, and all other general work as directed by the Division Engineer. This position will also serve as backup receptionist using multi-line phone system for several administrative offices. This involves answering and transferring calls, taking messages, answering questions, looking up information to assist callers, etc. Greeting internal and external customers, providing assistance and directions as needed. Receiving, preparing, sorting, and stamping incoming and outgoing mail. Other clerical duties may be assigned as needed.

Requirements

High school or General Educational Development (GED) diploma; or an equivalent combination of education and experience.
Ability to perform repetitive type job functions.
Ability to sit at a computer for long periods reviewing documents.
Ability to scan, save and file documents electronically and accurately.
Strong organizational and deductive reasoning skills.
Accurate data entry.
Attention to detail required.
Must be able to answer a multi-line phone system.
Skill in working with the public with courtesy and tact, utilizing customer service skills.
Ability to deliver mail to the post office as needed.
The selected applicant will be expected to safely and legally operate a motor vehicle.

Nice To Haves

Customer service experience, including resolving customer issues
Experience with Microsoft Office using programs such as Outlook, Word, and Excel
Experience completing and/or maintaining records and reports
Experience reviewing detailed documents and records for accuracy and completeness
Experience with letter writing, using correct spelling, punctuation, and proofreading

Responsibilities

Examine, organize, scan and archive documents into the online NCDOT My Road File System.
Provide clerical support to the Division Executive Assistant such as filing, recording meeting minutes, taking messages, preparation of municipal agreements, and all other general work as directed by the Division Engineer.
Serve as backup receptionist using multi-line phone system for several administrative offices.
Answer and transfer calls, take messages, answer questions, and look up information to assist callers.
Greet internal and external customers, providing assistance and directions as needed.
Receive, prepare, sort, and stamp incoming and outgoing mail.
Perform other clerical duties as assigned.