Administrative Services Clerk

Cameo Consulting Group•Detroit, MI

About The Position

Provide assistance to the USAO with a variety of administrative tasks. Typical work assignments include, but are not limited to, the following: Administrative Operations Support: Serves as primary or alternate point of contact for front office administrative operations. Greet and assist visitors, contractors, vendors, and employees in a professional manner. Answers, screens, and routes incoming telephone calls and correspondence. Maintains visitor logs and coordinates visitor access procedures in accordance with office policy. Monitor shared administrative mailboxes and route requests to appropriate personnel. Maintains conference room readiness and assists with meeting coordination and logistical space management support activities. Assists with office moves, furniture relocation, workstation setup, reconfiguration of office spaces, and logistical support activities associated with personnel moves and organizational changes. Moves, assembles, adjusts, and arranges office furniture, equipment, supplies, and operational materials in support of office operations and workspace requirements. Conducts routine walkthroughs and inspections of office spaces, conference and storage rooms, and common areas to identify operational issues requiring corrective action or maintenance support. Conducts periodic inventories of office furniture, equipment, supplies, and administrative property to maintain accountability and operational readiness.

Requirements

A High School Diploma or G.E.D.
Must be a U.S. Citizen
Must possess a valid State-Issued Driver’s License
The ability to pass a background investigation.
1-2 years minimum experience in administrative or legal setting.
Good communication and organizational skills.
Ability to delivery quality work under pressure and competing priorities.
Knowledge of software used by the USAO-EDMI (or the ability to learn) such as: Microsoft Office Suite
MS Word
MS Excel
MS PowerPoint
MS Outlook
MS Teams
Adobe Acrobat
Converting documents into Adobe PDF documents
Ability to learn and use the “Tools” option in Adobe Acrobat
Capability to operate office technology, including but not limited to computers, fax machines, copier machines, and mail metering machines.

Nice To Haves

Knowledge of administrative operations, facility support, logistics support, mail operations, supply support, records management, and customer service functions sufficient to support daily office operations.
Knowledge of office administrative procedures, practices, and support service operations.
Knowledge of office logistics, inventory accountability procedures, and operational support activities sufficient to support daily facility and administrative operations.
Knowledge of records management and the ability to learn mail handling procedures.
Knowledge of office automation systems and Microsoft Office Suite applications, including Outlook, Word, Excel, and Teams.
Skill in written communication sufficient to prepare correspondence, reports, inventories, tracking logs, and administrative documentation.
Skill in oral communication sufficient to convey and obtain information from a wide range of people at the District level, U.S. Attorney's Office, other federal agencies, and the public.
Ability to provide professional customer service while exercising sound judgement and discretion.

Responsibilities

Serves as primary or alternate point of contact for front office administrative operations.
Greet and assist visitors, contractors, vendors, and employees in a professional manner.
Answers, screens, and routes incoming telephone calls and correspondence.
Maintains visitor logs and coordinates visitor access procedures in accordance with office policy.
Monitor shared administrative mailboxes and route requests to appropriate personnel.
Maintains conference room readiness and assists with meeting coordination and logistical space management support activities.
Assists with office moves, furniture relocation, workstation setup, reconfiguration of office spaces, and logistical support activities associated with personnel moves and organizational changes.
Moves, assembles, adjusts, and arranges office furniture, equipment, supplies, and operational materials in support of office operations and workspace requirements.
Conducts routine walkthroughs and inspections of office spaces, conference and storage rooms, and common areas to identify operational issues requiring corrective action or maintenance support.
Conducts periodic inventories of office furniture, equipment, supplies, and administrative property to maintain accountability and operational readiness.