Administrative Services Clerk-Part Time IV

Ivy Tech Community College • Fort Wayne, IN

2d • Onsite

About The Position

Assists with timely and accurate receipt and distribution of incoming/outgoing mail and packages; photocopy/printing and distribution as instructed using Toshia/Papercut (or current system). Assist with Workday Fixed Asset tags assignment and assure accuracy of shipping documents/verification of receiving receipts with open orders. This role involves assisting with the preparation and delivery of outgoing and incoming mail, paper supplies, books, and equipment, and maintaining related records. It includes handling all classes of mail, UPS, and freight shipments. The position requires updating receiving logs, processing reports, verifying shipment accuracy, and distributing mail to various campus locations. Additionally, it involves assisting with printing equipment operations, maintaining printing records, handling confidential document shredding, assisting with fixed asset tag implementation, and managing regional records storage and disposal in accordance with retention policies. The role also requires maintaining internal controls, ensuring compliance with college policies, and providing exceptional customer service.

Requirements

• High School Diploma required; equivalent in work experience a plus.
• Valid driver’s license required and must be able to pass the qualifications to become a college eligible driver.
• Must be proficient on personal computers and Microsoft Office.
• Ability to communicate effectively, both orally and in writing.
• Ability to follow detailed oral and written instructions.
• Ability to operate a forklift, hand tools, and equipment used in the department.
• Ability to exercise basic human relations skills in establishing and maintaining effective working relations within the Ivy Tech Community.

Nice To Haves

• Preferable knowledge and experience in shipping/receiving areas and printing/copy equipment.

Responsibilities

• Assist with preparation/delivery of outgoing and incoming mail, paper supplies, books and equipment and maintain related records.
• Handle all classes of mail, UPS and freight shipments.
• Update receiving logs in SCLogic (or similar software program) and process reports as needed for incoming/outgoing equipment, materials, supplies and parts.
• Verify the accuracy of shipments received, and deliver to appropriate departments.
• Sort and distribute mail to main and other campus locations.
• In partnership with the college leased bookstore vendor, assist with delivery of books & merchandise utilizing the Coliseum Campus loading dock area.
• Assist with operation and maintaining printing equipment, using Toshiba Papercut or similar software program.
• Assist in maintaining accurate printing records and confidentiality in accordance with college policy.
• Assist with campus wide confidential document shredding with outside vendor.
• Assist with fixed asset tag implementation to assigned equipment and complete required paperwork.
• Assist with maintaining storage of regional records in conjunction with the Director of Finance & Business Services and assists with disposal of records in accordance with retention policies.
• Maintain adequate internal controls and ensure compliance with Ivy Tech Community College policies and procedures.
• Provide exceptional customer service to both our internal and external customers.

Benefits

• Access to a comprehensive vision care plan with low-cost exams and allowances for glasses or contact lenses.
• Employee Assistance Program offering no cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources.
• Fee remission for employees, spouses, and legal dependents.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED