Administrative Services Clerk-Part Time IV

Ivy Tech Community College • Fort Wayne, IN

1d • Onsite

About The Position

Assists with timely and accurate receipt and distribution of incoming/outgoing mail and packages; photocopy/printing and distribution as instructed using Toshia/Papercut (or current system). Assist with Workday Fixed Asset tags assignment and assure accuracy of shipping documents/verification of receiving receipts with open orders.

Requirements

• High School Diploma required; equivalent in work experience a plus
• Valid driver’s license required and must be able to pass the qualifications to become a college eligible driver
• Must be proficient on personal computers and Microsoft Office
• Ability to communicate effectively, both orally and in writing.
• Ability to follow detailed oral and written instructions.
• Ability to operate a forklift, hand tools, and equipment used in the department .
• Ability to exercise basic human relations skills in establishing and maintaining effective working relations within the Ivy Tech Community .

Nice To Haves

• Preferable knowledge and experience in shipping/receiving areas and printing/copy equipment

Responsibilities

• Assist with preparation/delivery of outgoing and incoming mail, paper supplies, books and equipment and maintain related records. This includes all classes of mail, UPS and freight shipments.
• Update receiving logs in SCLogic (or similar software program) and process reports as needed for incoming/outgoing equipment, materials, supplies and parts.
• Verify the accuracy of shipments received, and deliver to appropriate departments
• Sort and distribute mail to main and other campus locations
• In partnership with the college leased bookstore vendor, assist with delivery of books & merchandise utilizing the Coliseum Campus loading dock area.
• Assist with operation and maintaining printing equipment, using Toshiba Papercut or similar software program
• Assist in maintaining accurate printing records and confidentiality in accordance with college policy
• Assist with campus wide confidential document shredding with outside vendor
• Assist with fixed asset tag implementation to assigned equipment and complete required paperwork
• Assist with maintaining storage of regional records in conjunction with the Director of Finance & Business Services and assists with disposal of records in accordance with retention policies.
• Maintain adequate internal controls and ensure compliance with Ivy Tech Community College policies and procedures
• Provide exceptional customer service to both our internal and external customers

Benefits

• Access to a comprehensive vision care plan with low-cost exams and allowances for glasses or contact lenses
• Employee Assistance Program offering no cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
• All employees can contribute pre-tax or post-tax dollars through payroll deduction to build retirement savings
• Fee remission for employees, spouses, and legal dependents.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED