Administrative Services Analyst - Public Works

City of Oxnard•Oxnard, CA

1d•Onsite

About The Position

The City of Oxnard Public Works Department is seeking an Administrative Services Analyst for its Administration Division. The position performs professional financial, managerial, operational, and program analysis and administration. It requires assessing priorities, preparing and delivering information, and communicating with staff across the organization. The ideal candidate has public-sector experience and exposure to grants, contracts, and fiscal analysis. The analyst provides administrative staff support, conducts administrative and budgetary analysis, prepares reports and recommendations, develops financial forecasts and portions of the annual budget, and participates in programs, contracts, and task force meetings. Grant-related work may include administration from post-award through closeout, reporting and reimbursement coordination, compliance oversight, budget management, recordkeeping, technical support, and training. The role supports departmental plans, work processes, systems, procedures, projects, and goals; helps coordinate and analyze grant administration; and contributes to a high-performance, customer-service-oriented work environment. The employee receives general supervision, prioritizes work and communicates deadline or risk issues to the supervisor, and may act as a lead worker by assigning work and monitoring completion. The normal schedule is Monday through Thursday, 8:00 a.m. to 6:00 p.m., and alternating Fridays, 8:00 a.m. to 5:00 p.m. Work outside standard hours and additional hours may be required depending on assignment and workload. The City does not offer hybrid or remote work for this position.

Requirements

Associate’s degree (or 60 units toward a bachelor’s degree) in business administration, finance, accounting, or a related field, and four years of paraprofessional-level experience comparable to an Administrative Services Coordinator/Support Supervisor or Administrative Services Specialist, Senior with the City of Oxnard in the area of assignment; OR a bachelor’s degree in one of those fields and two years of comparable paraprofessional-level experience.
Effectively communicate in English, orally and in writing.
Proficiency and comfort using computers, office automation (Microsoft Office/Google), and web-based tools.
Regular and reliable attendance, effective communication skills, and the ability to develop effective working relationships.
Pass a thorough reference check and background investigation.
Provide proof of citizenship or documentation of legal authorization to work in the United States on the first day of employment.
Participate in the City’s direct deposit plan.
Serve as a disaster service worker and undertake assigned disaster service activities.

Nice To Haves

Public-sector experience with exposure to grants, contracts, and fiscal analysis.

Responsibilities

Perform administrative staff assistance within the Public Works Administrative Office.
Conduct comprehensive administrative, budgetary, financial, managerial, and/or operational analysis.
Prepare reports, recommendations, financial forecasts, and portions of the annual budget.
Participate in developing and implementing programs and related contracts, and participate in task force meetings.
Administer grant-funded programs from post-award through closeout, including reporting and reimbursement coordination, compliance oversight, budget management, recordkeeping, technical support, and training.
Assist in developing and evaluating plans, work processes, systems, and procedures to achieve departmental goals, objectives, and work standards.
Provide day-to-day leadership and work with staff to support a high-performance, customer-service-oriented work environment.
Coordinate, track, report on, and analyze grant administration.
Respond to internal and external customer inquiries; conduct research, audits, and assessments; provide program information and guidance; troubleshoot issues; and provide project staff support, liaison services, or oversight.
Monitor compliance with policies, procedures, standards, and regulations.
Gather and analyze data, identify requirements and trends, present findings, maintain records and databases, and recommend and implement solutions.
Provide analytical support and coordination for special projects.
Depending on assignment, conduct management analysis and policy support; develop and implement programs; manage projects; conduct financial analyses; administer contracts; prepare agenda items and complex reports; represent the City at professional meetings or with other agencies; write grant applications; conduct surveys; recommend policies and procedures; and coordinate or review transactions.
Perform other duties of a similar nature and level as assigned.
Prioritize work to meet deadlines and keep the supervisor informed of issues affecting deadlines, policy or procedure, or risk management.