Administrative Assistant II - Public Works (Cottonwood)

Yavapai County Government•Cottonwood, AZ

15h•Onsite

About The Position

Under general supervision, performs administrative work of moderate difficulty, including routine work and special project work specific to the assigned department. The position provides administrative support for Public Works in Cottonwood and may assist in overseeing various aspects of the department. Duties include administrative, accounting, purchasing, records-management, research, and communication tasks. The work environment is an office that is adequately lighted, heated or cooled, and ventilated.

Requirements

High school diploma or equivalent.
A minimum of four years of increasingly responsible clerical or administrative experience.
Valid Arizona driver’s license.
Knowledge of office administration and basic accounting; departmental clerical and office procedures; business English, spelling, grammar, punctuation, and composition; research techniques and report writing; current Microsoft Office software; and filing and recordkeeping.
Customer-service skills and effective verbal and written communication skills, including in-person and telephone communication with the public and employees.
Ability to establish and maintain effective working relationships with employees, other agencies, and the public.
Strong organization and attention to detail.
Ability to make inferences from written materials, multitask, and prioritize autonomously.
Ability to handle confidential matters with discretion and act with courtesy, tact, and diplomacy.
Ability to remain current in the knowledge required to perform assigned duties.
Ability to sit or stand for extended periods; sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effectively in person and by telephone; frequent repetitive movement of arms, fingers, and wrists; and ability to lift up to 30 pounds.

Responsibilities

Prepare reports and correspondence, check mathematical calculations, enter and retrieve data using a computer database program, take and transcribe meeting minutes, and schedule activities.
Perform accounting and/or purchasing tasks related to the department’s budget or assigned program.
Assist in overseeing various aspects of the assigned department.
Maintain office records, files, and database files, including routine, difficult, confidential, or sensitive records.
Conduct research and development.
Communicate in person and by telephone with staff and the public.
Provide timely, accurate, professional, and confidential administrative support.
Analyze and coordinate department activities with other departments, agencies, and jurisdictions, and make appropriate recommendations.
Prepare correspondence, write reports, design forms, and answer inquiries and questions.
Keep management informed of key operating issues affecting the department.
Perform other job-related duties as assigned.