Administrative Secretary
About The Position
Full-Time | 40 Hours Per Week Schedule: Monday–Friday, 8:00 a.m. – 4:30 p.m. (some weekends and holidays may be required) Are you a highly organized professional with excellent customer service skills? We are seeking a friendly, dependable, and detail-oriented Administrative Secretary to join our team. This position serves as the first point of contact for residents, families, visitors, and staff while providing essential administrative support to ensure the smooth operation of our facility. If you enjoy working in a fast-paced environment, assisting others, and being an important part of a mission-driven organization, we encourage you to apply.
Requirements
- High school diploma or equivalent required.
- Previous administrative, receptionist, customer service, or office support experience preferred.
- Strong communication and interpersonal skills.
- Proficiency with Microsoft Office and general computer applications.
- Excellent organizational skills and attention to detail.
- Ability to multitask and prioritize responsibilities in a busy environment.
- Professional, courteous, and dependable.
Responsibilities
- Answer and direct incoming internal and external telephone calls to the appropriate department or individual.
- Greet residents' families, visitors, vendors, and other guests in a professional and welcoming manner.
- Provide administrative support including data entry, photocopying, filing, scanning.
- Assist departments with clerical and administrative projects as needed.
- Support daily office operations and help ensure a positive experience for residents, families, and visitors.
- Perform other administrative duties as assigned.
Benefits
- Competitive pay
- Health, dental, and vision insurance
- Generous paid time off (PTO)
- MainePERS Pension Plan — for your long-term financial security
- Tapcheck — access earned wages before payday
- Tuition reimbursement and professional development opportunities
- Employee referral program
- Supportive team environment focused on teamwork and resident-centered care
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
