Administrative Secretary
About The Position
Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations. Organizing and prioritizing independently, the administrative activities for the supervisor and ensuring that all work is completed within established timeframes. Typing, formatting and proofreading a variety of material including: correspondence, minutes, agendas, manuscripts, policies, procedures, etc., from hand written notes, dictaphone or rough draft. Taking initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s). Participating as a member of the portfolio in a manner that contributes to teamwork and collaboration.
Requirements
- Two years directly related experience.
- Experience scheduling and coordinating meetings.
- Ability to record and prepare minutes and agendas.
- Complete high school education, Manitoba Standards, required.
- Formal training in applied office skills is required.
- Typing speed 50 wpm.
- Proficiency with computerized systems (Microsoft Word, Access, PowerPoint and Excel) is essential.
- Experience with email and computerized calendars.
- Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
- Demonstrated problem-solving skills.
- Demonstrated ability to effectively contribute to a team environment.
- Ability to maintain a high-level of confidentiality.
- Required to work for long periods of time at a computer.
Nice To Haves
- Previous healthcare experience would be an asset.
- A combination of education and experience may be considered.
Responsibilities
- Organizing and prioritizing administrative activities for the supervisor.
- Ensuring all work is completed within established timeframes.
- Typing, formatting and proofreading a variety of material including correspondence, minutes, agendas, manuscripts, policies, and procedures from handwritten notes, dictaphone, or rough draft.
- Handling matters and solving administrative problems not requiring the direct personal attention of the supervisor(s).
- Participating as a member of the portfolio in a manner that contributes to teamwork and collaboration.
Benefits
- Accommodations are available upon request during the assessment and selection process.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
