ADMINISTRATIVE SECRETARY - 64029209

State of Florida • Saint Petersburg, FL

4d • Onsite

About The Position

The Administrative Secretary position in the Florida Breast & Cervical Cancer Screening Program (FBCC) provides program support, is responsible for preparing and submitting billing data and medical claims to the program’s third-party payor, and acts as the front desk receptionist.

Requirements

• Knowledge of FDOH Health Management System (HMS) or other electronic medical records system
• Knowledge of processing medical bills or claims
• Knowledge of principles and processes for providing excellent customer and personal services, knowledge of accounting practices and procedures
• Knowledge of general office procedure and practices
• Knowledge of procurement procedures and method
• Knowledge of operating computers and associated software including Outlook, Word, Excel, skill in processing medical claims and billing
• Skill in written and oral communications
• Skill in working effectively with the public
• Ability to use independent judgment and critical thinking
• Ability to adapt quickly to change
• Ability to work independently with minimal supervision
• Ability to self-monitor work for accuracy and maximum productivity
• Ability to prioritize, plan, organize and coordinate assigned work
• Ability to adjust and identify changing priorities
• Ability to understand and apply applicable rules, regulations, policies and procedures
• Ability to review data for accuracy and completeness
• Ability to communicate effectively both verbally and in writing
• Ability to provide excellent customer service
• Ability to deal with the public in a tactful and courteous manner
• Ability to adjust actions in relation to others' actions
• Ability to establish and maintain effective working relationships with others
• Ability to use multiple computer programs and software such as Microsoft Office to retrieve and/or input data, ability to handle telephone calls in a courteous and effective manner

Nice To Haves

• at least 1 year experience using the FDOH Health Management System (HMS)
• at least 1 year experience working in medical billing
• at least 1 year experience using the My Florida Market Place (MFMP) system
• at least 1 year experience using the Statewide Travel Management System (STMS)
• ability to communicate in Spanish

Responsibilities

• Generate Accounts Payable Billing report in HMS for services provided by PinCHD examiners and provide to the Program Manager by the 5th of each month
• Accurately review, scan, and prepare Health Insurance Claim Form (HCFA), verify current CPT codes and enter data into the Volusia County Database System.
• Maintain information for the program’s databases and various client tracking systems including HMS and Volusia County Database System.
• Review claims from all service providers to ensure accuracy.
• Communicate with outside providers as needed regarding billing issues.
• Produce the EARS Services Report each month for PinCHD examiners who are budgeted to conduct services for FBCC. Provide a copy of the report to the Program Manager.
• Produce the Client Services Report in HMS at least once a month for outside providers including the mobile bus partners and provide a copy of the report to the Program Manager.
• Works with Human Services Program Analyst to purge client files, following established retention standards.
• Process travel authorizations per department policy.
• Review submission of trip logs from assigned staff.
• Process travel reimbursements per department policy.
• Make purchases for official state business using the My Florida Market Place system as per the DOH rules and regulations governing purchasing policies and the established guidelines for use.
• Maintain appropriate inventory of supplies and materials.
• Receive all orders when delivered and place them in the designated location.
• Submit invoices to Accounts Payable for purchases received
• Ensure required documentation for all purchases is received and maintained.
• Act as the receptionist, answer phones, takes messages, keep telephone log, greets and routes visitors and ensures appropriate professional communications.
• Act as backup for mail and scheduling duties for the Human Services Counselor I.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED