Administrative Secretary

Eastern Michigan University•Ypsilanti, MI

19h•Onsite

About The Position

Provide secretarial services and administrative assistance to Dean, Executive Director, or equivalent-level administrator. Perform routine administrative details, compose interpretive correspondence, and coordinate office activities. Provide supervision and coordination of duties and work flow of office staff. Obtain and provide factual information requiring a knowledge of the policies and procedures of both the assigned and related work areas, and maintain unit accounting records and procedures. Coordinate intra-unit operations, procedures, and activities with other secretarial/clerical personnel to maintain consistency in the application of policies and procedures as related to assigned work area. Answer inquiries or complaints from faculty, staff, students, or guests. Collect and tabulate data for reports, records, or manuscripts. Abstract information from books, journals, reports, or other resource documents. Prepare periodic reports of account expenditures. Maintain unit or project grant and salary budget accounts, and journal and ledger systems, including posting and reconciling statements. Check and evaluate the performance of assigned personnel; and make authoritative recommendations with respect to performance evaluations, promotions, and other status changes. Maintain and approve unit current account expenditures. Interview, recommend hiring, and train secretarial/clerical personnel. Review and revise brochures, announcements, or other informational items concerning Department programs. Prepare periodic reports of account expenditures. Prepare time and room schedules, course announcements, and/or instructional materials. If applicable to area of assignment, adhere to any and all NCAA, Mid-American Conference and Eastern Michigan University policies, rules, regulations, and operational procedures. Perform related departmental duties, as required.

Requirements

Ability to read, write, interpret instructions, and perform basic arithmetic, typically acquired through the completion of a high school education
Four years of reasonable secretarial experience
Basic personal computing skills to utilize word processing and/or spreadsheet applications, and perform file management functions

Nice To Haves

One year of experience, which provides knowledge of University policies, procedures, and regulations
Knowledge of specific software applications utilized in the area of assignment
A specific typing speed may be required depending on department needs

Responsibilities

Perform routine administrative details
Compose interpretive correspondence
Coordinate office activities
Provide supervision and coordination of duties and work flow of office staff
Obtain and provide factual information requiring a knowledge of the policies and procedures of both the assigned and related work areas
Maintain unit accounting records and procedures
Coordinate intra-unit operations, procedures, and activities with other secretarial/clerical personnel to maintain consistency in the application of policies and procedures as related to assigned work area
Answer inquiries or complaints from faculty, staff, students, or guests
Collect and tabulate data for reports, records, or manuscripts
Abstract information from books, journals, reports, or other resource documents
Prepare periodic reports of account expenditures
Maintain unit or project grant and salary budget accounts, and journal and ledger systems, including posting and reconciling statements
Check and evaluate the performance of assigned personnel
Make authoritative recommendations with respect to performance evaluations, promotions, and other status changes
Maintain and approve unit current account expenditures
Interview, recommend hiring, and train secretarial/clerical personnel
Review and revise brochures, announcements, or other informational items concerning Department programs
Prepare time and room schedules, course announcements, and/or instructional materials
Adhere to any and all NCAA, Mid-American Conference and Eastern Michigan University policies, rules, regulations, and operational procedures (if applicable)
Perform related departmental duties