Administrative Secretary - Records and Registration

Alabama State University • Montgomery, AL

4d • Onsite

About The Position

Alabama State University, Office of Record and Registration invites applications to fill the position of Administrative Secretary. The selected candidate will, under general supervision, provide secretarial assistance for the Office of Records and Registration.

Requirements

• An Associate's degree in Business Administration, Secretarial Science, Office Administration or other appropriate field with one (1) year of administrative or secretarial experience OR a certificate in Secretarial Science with two (2) years of administrative or secretarial experience required.
• A typing proficiency exam of 40 net words per minute is also required.
• Proficiency exams administered by ASU's College of Education, and state Employment Service Centers are accepted.
• Federal law requires identity and employment eligibility verification on Form I-9 within three (3) business days of employment.
• All positions require the passing of a background check and some the passing of a drug screen.

Responsibilities

• Compose letters and memorandums from general notes, and proofread all materials typed to ensure accuracy using correct English, spelling, vocabulary, and arithmetic.
• Compile factual information from files records, publications and other sources, and tabulates this information in accordance with standardized report form.
• Receive, open, sort and distribute mail as directed.
• Maintain accurate and current records of departmental purchases, equipment, travel statistical data, daily office activities, daily program activities and appointments.
• Establish and maintain accurate and current files of letters, reports, records and other documentary material, and ensure that information in these files is kept confidential.
• Render administrative assistance as directed in accordance with specific written or oral instructions.
• Receive and place telephone calls, schedule appointments and meetings, make reservations, greet visitors and callers, records messages, and perform the functions of office receptionist.
• Prepare requests for office supplies as needed and receive such supplies.
• Perform general office management duties, recommend methods for improving office procedures and perform other duties as assigned by the immediate supervisor.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree