Administrative Secretary

Vancouver Coastal Health • Vancouver, BC

2h • CA$32 - CA$32 • Onsite

About The Position

Come work as an Administrative Secretary with Vancouver Coastal Health (VCH) at the Short Term Assessment and Treatment Centre - Inpatient Unit team at UBC Hospital! Apply now to join the team! Within the context of a client and family centered care model and in accordance with established vision and values of the organization, works as part of an interdisciplinary team to provide administrative and secretarial program support. Coordinates the workflow of assigned area. Types a variety of technical and non-technical material, correspondence, reports and presentations utilizing word processing, spreadsheet and presentation software. Answers telephone and greets visitors, responding to general inquiries. Screens, prioritizes and redirects incoming and outgoing letter and electronic mail. Maintains calendars for team members, scheduling appointments and arranging meetings. Attends meetings to take minutes, types and distributes agendas and minutes, and follows up on action items. Creates various weekly lists/schedules and maintains timekeeping records for designated staff. Compiles and maintains a variety of statistical information for analysis and generates reports. Sets up and maintains filing systems.

Requirements

• Grade 12 education.
• Graduation from a recognized secretarial program.
• Three years' recent related experience or an equivalent combination of education, training, and experience.
• Ability to type 45 words per minute.
• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Ability to organize work.
• Ability to operate related equipment.
• Physical ability to carry out the duties of the position.

Responsibilities

• Provide administrative and secretarial program support as part of an interdisciplinary team.
• Coordinate the workflow of the assigned area.
• Type a variety of technical and non-technical material, correspondence, reports, and presentations using word processing, spreadsheet, and presentation software.
• Answer telephone and greet visitors, responding to general inquiries.
• Screen, prioritize, and redirect incoming and outgoing mail and electronic mail.
• Maintain calendars for team members, scheduling appointments and arranging meetings.
• Attend meetings to take minutes, type and distribute agendas and minutes, and follow up on action items.
• Create various weekly lists/schedules and maintain timekeeping records for designated staff.
• Compile and maintain statistical information for analysis and generate reports.
• Set up and maintain filing systems.

Benefits

• Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan
• Employer-paid training and leadership development opportunities
• Wellness supports, including counselling, critical incident and innovative wellness services
• Award-winning recognition programs
• Access to exclusive discount offers and deals for VCH staff

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree