ADMINISTRATIVE SECRETARY II

Arizona Department of Administration • Goodyear, AZ

21h • Onsite

About The Position

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a motivated and qualified individual to provide secretarial and administrative duties to the unit manager. ADCRR is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

Requirements

• Work in a prison environment
• Learn and adhere to department policies and procedures
• Maintain files of correspondence, records, and reports
• Maintain confidentiality
• Adapt to changing priorities
• Two years of professional office experience
• Proficient in Microsoft and Google Suite
• Possession of, and ability to retain a current, valid state-issued driver’s license appropriate to the assignment
• Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete any required driver training
• Take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter
• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify)

Nice To Haves

• General office practices and procedures
• Personal computers, using Microsoft and Google Suite
• Business English and basic mathematics
• Office management and equipment functions
• Payroll practices and procedures
• Verbal and written communication
• Providing detail-oriented results
• Record keeping and report generation
• Building and maintaining interpersonal relationships
• Time and project management
• Scheduling and coordinating meetings
• Taking and transcribing meeting minutes

Responsibilities

• Reviews and summarizes correspondence/data to generate letters or reports
• Performs a variety of complex administrative tasks for an administrator and/or program manager
• Screens and routes incoming calls and answers general inquiries
• Attends meetings and transcribes minutes for distribution
• Acts as unit timekeeper
• Establishes and maintains administrative/confidential files
• Generates purchase orders and maintains the unit office supplies
• Collects summaries for unit budget preparation
• Functions as lead office support, trains/back up other clerical staff
• Maintains post orders/department policies and procedures
• Drives on State business
• Performs other duties appropriate to the assignment

Benefits

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed