Administrative Secretary I

Bakersfield City School District•Bakersfield, CA

2d•Onsite

About The Position

The Administrative Secretary I role is a secretarial/clerical position responsible for providing professional services to contribute to the effectiveness of a department and its services. This role involves performing a variety of administrative and secretarial functions, including managing correspondence, coordinating staff activities, responding to inquiries, maintaining records, and assisting with event planning and communication strategies.

Requirements

Knowledge of office practices and procedures; should have experience, preferably in-district.
Proficiency as typist; ability to make accurate arithmetical computations.
Knowledge and ability to learn and use computer terminal and word processing equipment and systems effectively.
Knowledge and ability to create, navigate, and maintain department/district website and social media information for business purposes.
Ability to multi-task, problem solve, and make sound independent decisions.
Ability to plan, organize, coordinate, and schedule administrative and clerical functions and activities.
Ability to effectively and efficiently perform highly responsible secretarial functions.
Ability to use independent judgment and work harmoniously with others; ability to supervise work of others.
Bilingual ability may be required, depending on assignment.
Must pass required tests.
All applicants must have passed the clerical test within three years of the deadline.
Typing certificate - 40 Net WPM (Five Minute Test) (Valid certificate within three years of the deadline of this bulletin).
Typing/shorthand certificates will be accepted from accredited colleges or business colleges.
Proof of privately owned automobile insurance and the possession of a valid California Motor Vehicle operator's license may be required.
Fingerprint clearance by the Federal Bureau of Investigation and the California Department of Justice is a condition of appointment.
Must present verification of completion of Child Abuse Mandated Reporter training or obtain verification within six (6) weeks of hire and annually thereafter.
Provide a complete and accurate list of every school district, county office of education, charter school, and/or state special school (Local Educational Agencies (LEA)) where the applicant has previously worked, regardless of the length of service, including full-time, part-time and substitute employment.

Nice To Haves

Experience, preferably in-district.

Responsibilities

Performs secretarial duties of responsible nature; may take and transcribe dictation of various types; composes correspondence from brief notes and oral instructions; operates office machines, computer terminal and word processing equipment; types letters, requisitions, surveys, resolutions, board materials and various legal documents.
Organizes and coordinates clerical staff activities in department, including but not limited to organization, layout, and development of work assignments.
Responds to inquiries which involve the interpretation of policies, regulations, and operational procedures.
Answers inquiries involving use of initiative and independent judgment within limits of established policies and procedures.
Obtains, gathers and organizes pertinent data as needed and puts into usable form.
Maintains regular filing system, including locked confidential files, and processes incoming correspondence as instructed.
Places and receives telephone calls and records messages; maintains schedule of appointments and makes arrangements for conferences and interviews; assists at counter.
Plans, organizes, and coordinates department and district meetings, inservices, and events for staff and community.
Assists in development and dissemination of information to District constituencies through variety of communication strategies, including but not limited to newsletters, brochures, memoranda, website, social media and other methods as assigned.
Assists with promoting District programs and events via social media channels.
Performs any bookkeeping tasks associated with position.
Models personal and professional values of equity, integrity, caring, collaboration, personal and collective accountability.
Performs other related duties as assigned.