Administrative Secretary - Commercial Solid Waste

City of Mesquite•Mesquite, TX

7d•Onsite

About The Position

This position provides a wide variety of highly responsible and complex clerical and secretarial duties. The role is responsible for providing professional, effective, and efficient public service assistance to the general public, elected officials, and City personnel. It also offers highly responsible secretarial support to division heads and other upper-level administrative staff. A key responsibility is the maintenance of daily commercial billing and data entry through Cityworks and Munis.

Requirements

High School Diploma or GED.
Two years of progressively responsible secretarial and clerical experience.
Type 35 wpm.
Possession of a valid driver's license.
Obtain a valid Notary Public Certification from the State of Texas within 5 working days of employment with the City of Mesquite.

Responsibilities

Provide clerical and secretarial support to assist designated upper level administrative and other support staff in the completion of their duties and responsibilities.
Compose, prepare, and review a variety of memorandums, correspondence, reports, public notices, and documents as assigned.
Complete various forms; prepare and distribute reports for review and use; prepare and maintain a variety of forms used by an assigned department or division; photocopy reports and other documents as necessary.
Answer questions and provide information to the public and commercial and industrial customers.
Answer phone calls and online requests for commercial solid waste service, dispatch as needed and assist the assistant manager of solid waste in establishing industrial roll-off daily routing.
Prepare and maintain a variety of files and filing systems; prepare, maintain, and update various records; verify information as requested.
Prepare materials and correspondence for distribution within the City and to other related external businesses and governmental agencies, photocopy, mail, or fax materials as necessary.
Screen and direct calls and visitors as appropriate; schedule travel arrangements, reservations, daily operations, or meetings as assigned.
May prepare payment vouchers for contractor/vendor reimbursement; prepare contracts requesting services and supplies; track and monitor procurement actions.
Order and maintain office supplies and associated materials.
Enter data into the computer system; backup computer disks as assigned.
Maintain and bill daily industrial roll-off weight and haul documents.
Perform daily entry through accounting and water billing.
Prepare and collect necessary evaluation material from prospective personnel and applicants; monitor applicants as assigned.
May serve as a Notary Public; notarize a variety of documents related to City business.
Maintain and balance receipts for petty cash; prepare and maintain reimbursement and expense vouchers.
Attend various functions and meetings and take, transcribe, and prepare minutes as appropriate; prepare, collect, and review associated materials as needed.
Maintain and review work and leave time records for various personnel; maintain and update personnel files as needed.
Prepare and provide award certificates as appropriate.
Prepare and enter payroll into payroll system for commercial solid waste employees.
May participate in a variety of activities involving travel between various City facilities and to other related external business and government agencies which may include collecting and distributing mail, delivering money for deposits, and picking up materials and supplies.
Perform other duties as assigned including assisting residential solid waste with answering citizen phone calls, online service request, payroll, and data entry.