Administrative Resource Team Assistant (Entry-Level Legal Assistant)
About The Position
Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations. The firm is committed to attracting and retaining professionals who value each other and the service they provide by embracing Teamwork, Collaboration, Client Service, and Innovation. This position is for a motivated professional looking for a long-term fit where they can grow in a role and will be valued and empowered. The Administrative Resource Team (ART) Assistant works within the Firmwide Administrative Resource Team to provide remote administrative and clerical support to PST Specialists and Resource Center Specialists. The role involves working closely with Specialists to continually grow in understanding and ability to perform key administrative functions in a law firm environment, demonstrating good spelling, proofreading, and organizational skills. This is an onsite, full-time position in the Kansas City, MO office.
Requirements
- High School Diploma or GED required
- 2-year degree preferred
- 1-2 years’ relevant experience required, preferably in a legal environment
- Minimum typing speed of 60 wpm
- Basic proficiency in Microsoft Office Suite including Outlook, Word, PowerPoint and Excel required
Responsibilities
- Assists with typing, transcribing, and revising documents.
- Makes meeting arrangements and travel arrangements; creates itineraries for travelers.
- Prepares expense statements, reimbursement requests and other Chrome River responsibilities.
- Assists with saving and profiling pleadings and other documents in document management system.
- Enters billable time and makes revisions to time entries and prebills as needed.
- Assists with creating and organizing notebooks, large mailings, and file organization.
- Provides on-site support, including mailing, copying, printing, scanning.
- Proactively demonstrates effective teamwork and communication with team members and all Firm personnel.
- Actively participates in regular team meetings to discuss current projects and workflow.
- Takes personal responsibility for regularly exchanging information and training tips with team members for maximum job effectiveness.
- Updates project log with pending and completed tasks.
- Operates office equipment including PCs, printers, phones, copiers, facsimiles and typewriters.
- Copes successfully with office demands, remaining calm under pressure.
- Conducts all business in a confidential manner.
- Other duties as assigned.
- Retrieve, open-date-stamp, sort and scan incoming mail, related to immigration team. Save to appropriate folders, and process as directed.
- Prepare and submit detailed expense reports for all USCIS filing fees, ensuring accuracy and compliance with firm policies.
- Collect and organize receipts and supporting documentation for all other credit card transactions related to immigration casework (e.g., courier fees, postage, travel).
- Liaise with the finance or accounting department to ensure timely reimbursement and accurate record-keeping.
- Organize and maintain physical files for all active and closed immigration cases (with the information governance team).
- Periodically audit physical files to ensure completeness and consistency with electronic records.
- Coordinate with InfoGov for archiving or retrieving long-term files as needed.
- Ensure that approval notices and letters are saved in the correct locations.
- Assist with special projects, such as preparing for I-9 audits, or updating procedural manuals.
- Participate in team meetings, take notes, and distribute meeting minutes.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
