Administrative - Administrative Representative

Cedars-Sinai Medical Center•West Hollywood, CA

1d•Hybrid

About The Position

This is a temporary, hybrid role requiring at least 3-5 years of procurement experience, preferably in a hospital environment. The position involves extensive use of computer systems, including ERP software, spreadsheets, and databases, for tasks such as placing, expediting, and verifying orders, resolving discrepancies, and generating reports. The role requires strong interpersonal and negotiation skills to build relationships with internal personnel and vendors, ensuring the best value for the Health System. Sound judgment in emergency situations and tactful communication are essential.

Requirements

At least 3-5 years of procurement experience in a hospital environment.
ERP expertise (e.g., Oracle, SAP).
Interpersonal skills to develop cooperative working relationships.
Ability to calculate discounts and prepare reports using business mathematics.
Proficiency in Excel spreadsheet use.
Ability to negotiate with vendors.
Ability to make sound and accurate judgments in emergency situations.
Familiarity with computerized purchasing systems.
Basic keyboard skills (40-50 wpm).
Extensive and high-level use of spreadsheet and database programs.
Working familiarity and proficiency with PC-based word-processing, spreadsheet, and database management applications.
Minimum computer competency including a working knowledge of Windows or comparable system (keyboarding and mouse skills).
Working knowledge of word processing, spreadsheets, presentation development, e-mail, browsers, and online reporting.

Nice To Haves

Bachelor’s degree preferred, including courses in purchasing, business law, economics or marketing, or comparable experience.
Two years of experience as a buyer in a health care facility or comparable experience/education.
Good business acumen.
Strong experience in contract management and sourcing.
ERP knowledge (Oracle Cloud is an added advantage).

Responsibilities

Place, expedite, and verify orders.
Resolve purchasing discrepancies.
Develop cooperative working relationships with Health System personnel and vendors.
Calculate discounts and prepare cost savings reports.
Generate reports using business mathematics and Excel spreadsheets.
Negotiate with vendors to obtain the best value.
Make sound and accurate judgments in emergency situations.
Treat all vendors with equal justice.
Communicate tactfully with vendors and user departments.
Maintain purchasing-related databases.
Generate relevant reports using PC-based applications.