Administrative Registered Nurse (RN)

VITALE HOME HEALTH•Los Angeles, CA

1d•$60 - $65•Onsite

About The Position

The Administrative RN supports daily office operations, clinical coordination, documentation compliance, staff communication, and client services in a fast-paced, 24/7 healthcare environment. The position combines administrative responsibilities with clinical support and requires sound judgment, organization, communication, and follow-through. The RN works within established workflows and escalates company-wide policy, financial, disciplinary, and executive decisions to leadership. The role is primarily in person in Playa del Rey, California, with field or remote work as assigned. The schedule is based on the employee’s stated availability; days and times may vary, with a stated schedule of 9:00 a.m. to 5:00 p.m. The position is part-time and non-exempt, with overtime eligibility under applicable California law. Weekend, evening, holiday, field, or remote work must be assigned or approved and is compensated as time worked. The role is not on-call unless explicitly assigned in writing. The Administrative RN coordinates care and staffing, supports clients and families, maintains records and documentation, assists with employee onboarding and training, and supports billing and payroll workflows without final approval authority. The RN may conduct assigned nursing visits and provide approved clinical shift coverage within RN scope, competency, physician orders, and company policy. Accurate real-time timekeeping, HIPAA compliance, and timely escalation of clinical, operational, or compliance concerns are required.

Requirements

Current California Registered Nurse license in good standing.
At least two years of nursing, home health, private duty, case management, or healthcare administrative experience.
Working knowledge of HIPAA, confidentiality, clinical documentation, care planning, and physician orders.
Strong communication, customer service, organization, and time-management skills.
Proficiency with EMR systems, Google Workspace, and Microsoft Office.
Valid driver's license, reliable transportation, and ability to travel for assigned field visits.
Ability to maintain accurate, timely, and compliant documentation and follow company policies, clinical protocols, and established workflows.
Ability to communicate professionally with staff, clients, families, physicians, and leadership and demonstrate sound clinical judgment, accountability, reliability, and follow-through.

Nice To Haves

Home health, private duty nursing, care coordination, or administrative nursing experience.
Experience supporting high-profile or concierge clients.
Familiarity with AlayaCare and CareAcademy; training will be provided.

Responsibilities

Review, update, and support implementation of patient care plans and physician orders.
Monitor patient updates, identify changes or concerns, and promptly escalate them to leadership or the appropriate clinician.
Review medication lists and clinical documentation for accuracy and completeness.
Coordinate and follow up with physicians, pharmacies, families, and care teams as assigned.
Conduct assigned nursing visits, including start-of-care visits, assessments, and follow-up visits, within scope.
Provide clinical guidance and support in accordance with established protocols and RN scope of practice.
Support staffing coordination in collaboration with the scheduling team.
Conduct staff check-ins, document communications, and follow up on open patient-care items.
Monitor assigned shifts for attendance, documentation, safety, and continuity-of-care concerns.
Follow escalation procedures and communicate timely updates to leadership and staff.
Support client intake, onboarding, and care coordination; communicate professionally with clients, families, physicians, and authorized representatives.
Provide concierge-level service and promptly escalate complaints, changes, or unmet needs.
Maintain accurate records, trackers, care plans, physician orders, and supporting documentation.
Review emails, messages, patient alerts, staffing updates, and assigned dashboards; support office workflow, organization, and end-of-day reporting.
Assist with employee onboarding, orientation, competency validation, and training.
Monitor attendance and documentation compliance and escalate concerns to HR or leadership.
Serve as a liaison between field staff and leadership while maintaining professional boundaries.
Verify timekeeping, shift records, and documentation accuracy; support billing and payroll workflows without final approval authority.
Correct or promptly escalate system discrepancies.
Audit charts and follow up on missing, late, or inconsistent documentation.
Ensure documentation meets company, regulatory, and payer requirements; maintain HIPAA compliance and use only approved communication methods.
Promptly report incidents, complaints, clinical concerns, and potential compliance issues.
Provide approved clinical coverage when needed to maintain continuity of care, performing only duties allowed by scope, competency, physician orders, and company policy.
At the start of the day, review communications, staffing updates, patient alerts, open orders, and urgent priorities.
Throughout the day, complete staff check-ins, document communications, update trackers, and address or escalate issues.
At the end of the day, complete documentation review, close urgent items, and submit a concise report of staffing, patient updates, orders, and escalations.
Maintain real-time system updates and ensure urgent patient-care issues are resolved or reported.