Administrative Receptionist

AKA Head Start•El Cajon, CA

7h•$18 - $22•Onsite

About The Position

All Kids Academy Head Start is seeking a Part-Time Administrative Receptionist! Join our team in the mission to close the achievement gap by providing quality school readiness programs and comprehensive services to children, families, and communities in East County. Under the direction of Human Resource Officer, performs a variety of general clerical/administrative duties in support of an assigned function/department/program to relieve director of routine details and assure efficient office operations. Typical duties include clerical, administrative and project-based assignments, including trainings, arranging meetings, and agency functions handling information requests from departments. Hours per week: 30 Weeks per year: 52

Requirements

High School diploma or GED, and a minimum of five (3) years of clerical/administrative work experience
Strong computer literacy using MS Office (Outlook, Word, Excel), Internet, and various databases.
MS Office, Microsoft Outlook, Excel, including shared calendars, email, and basic scheduling functions.
Office practices, procedures and equipment.
Basic recordkeeping, message documentation, and filing practices.
Proper English usage, spelling, grammar, punctuation, and business communication.
Must be able to input data using a computer terminal keyboard
Customer service practices and telephone techniques and etiquette.
Operate at an exceptionally high level of attention to detail as well as accuracy
Operate with strong English grammar, spelling and keyboard skills
Deal with problems involving a few concrete variables in standardized situations
Communicate with people of various educational, socioeconomic, and cultural backgrounds
Work in a team environment with various department/center staff
Maintain both oral and written confidentiality
Establish and maintain effective working relationships with staff, public, and vendors.
Maintain confidentiality and exercise discretion when handling visitors, telephone calls, messages, mail, deliveries, and internal information
Move/lift up to 30 pounds as needed.
Frequent lifting, stooping, kneeling bending, standing, grasping, pushing/pulling, reaching and use of a step ladder.
Good manual dexterity
Requires ability to work in an office setting engaged in work of a primarily sedentary nature
Requires sufficient hand-eye coordination to input/export data using a computer terminal keyboard
Visual acuity to read computer screens, printed material, and detailed information
Auditory ability to carry on conversations over the phone and in person
Must have the ability to sit and stand for extended periods
Must have excellent speaking and hearing ability
Must be able to input data using a computer terminal keyboard

Responsibilities

Serve as the primary point of contact for visitors and callers to the Administrative Office.
Monitor the reception intercom system and maintain a welcoming, professional, and secure reception area.
Greet, screen and refer visitors to the appropriate staff member or department.
Ensure visitors complete the required visitor log upon arrival and sign out upon departure.
Answer, screen, and transfer incoming Administrative Office telephone calls.
Take messages and direct public inquiries, including enrollment-related inquiries, to the appropriate department or staff member.
Check, document, and route Administrative Office voicemail messages to the appropriate staff.
Receive, document as necessary, and route deliveries to appropriate staff members, departments, or storage areas.
Monitor the Administrative Office USPS mailbox and retrieve incoming mail daily.
Sort and distribute incoming mail to designated departmental mailboxes.
Assist with the coordination, organization, and distribution of office, health, kitchen, and printing supplies.
Monitor inventory levels and assist with maintaining adequately stocked office, supply, copy, and breakroom areas.
Monitor and respond to office supply ticketing-system requests in a timely manner.
Prepare office, health, and printing supplies for distribution to centers in accordance with approved supply requests and established courier schedules.
Maintain office supply areas in a clean, orderly, accessible, and safe condition.
Receive, unbox, restock, and organize office, health, printing, and kitchen supplies.
Operate the postage machine and prepare outgoing mail for scheduled postal pickups, as assigned.
Monitor postage balances and submit requests for postage refills as needed.
Provide general administrative and clerical support to various departments, Office Manager and other Administrative Office departments as assigned.
Assists with clerical duties as assigned.