Administrative Program Specialist B

State of Louisiana•Baton Rouge, LA

18h•Onsite

About The Position

This position provides administrative and general office management services to the Bureau of General Counsel (BGC) within the Department of Children and Family Services. The duties of this position are highly responsible, and this position must exercise independent judgment in completing complex and diverse activities.

Requirements

Four years of experience in administrative services; OR Six years of full-time work experience in any field plus one year of experience in administrative services; OR A bachelor's degree plus one year of experience in administrative services; OR An advanced degree.
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Nice To Haves

Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Driving Results: The ability to set and pursue goals, maintain focus amid competing demands, and deliver results.
Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
Using Data: The ability to collect, analyze, and use data to generate insights and inform decisions.

Responsibilities

Prepare, manage and track annual budget.
Consult with General Counsel to discuss fiscal requirements and project future needs for BGC staff.
Monitor expenditures by reviewing reports and evaluate problem areas.
Prepare and process payment in LaGov Portal.
Monitor expenditures by reviewing invoices.
Prepare monthly budget status report.
Delegated authority as Time Administrator Manager for BGC.
Responsible for the preparation of the Performance Planning and Review for employees.
Monitor supply needs and order supplies.
Performs other duties as assigned for the smooth operation of the Department.