Administrative Program Specialist-A

State of Louisiana • Baton Rouge, LA

1d • Onsite

About The Position

The incumbent of this position will serve as lead worker and perform functions as an Administrative Program Specialist A with a broad range of duties to include Traffic Operations Warehouse, Plant 276T Requisitioner, Contracts, Purchase Orders, Accounts Payable, Lacarte Travel and Purchase Cards, Section 45 Payroll. This position is located in the Engineering & Operations Business Office of the Department of Transportation and Development, and reports directly to the Administrative Program Manager 3.

Requirements

• Three years of experience in administrative services; OR Six years of full-time work experience in any field; OR A bachelor's degree.
• Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Nice To Haves

• Accepting Direction: Being open and willing to follow guidance or instructions.
• Following Policies and Procedures: Following, reinforcing, adapting, or developing policies and procedures to ensure compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing Resources: Managing financial, physical, and contractual resources to ensure compliance and maximize business value.

Responsibilities

• Managed fiscal operations for Section 45 Central Warehouse, processing and auditing 1,000+ vendor invoices monthly, ensuring accurate coding, contract compliance, budget availability, and timely payment processing.
• Oversaw procurement activities through SRM/eProcurement, including purchase orders, requisitions, confirming POs, change orders, vendor coordination, and compliance with DOTD procurement policies and procedures.
• Monitored budgets and expenditures by reconciling vendor/contract statements, tracking contract and invoice expiration dates, encumbering funds, auditing expenditures, and advising project managers of necessary budget adjustments.
• Maintained financial and property records by managing vendor files, permanent project records, property control items, annual inventories, and file-retention requirements in accordance with state and federal mandates.
• Served as a key liaison and backup resource for vendors, Financial Services, Procurement, payroll, travel, and other DOTD business offices, resolving discrepancies and supporting continuity of administrative operations.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level