Administrative Program Manager 3

State of Louisiana•Port Allen, LA

About The Position

THIS IS A PROMOTIONAL OPPORTUNITY FOR ATCHAFALAYA BASIN LEVEE DISTRICT PERMANENT EMPLOYEES ONLY. More than half of our precious land is in a flood plain, and 41 percent of the continental U.S. drains into the Mississippi River Basin. This creates a unique situation in our state, where flooding is a part of the history we share, and a part of the future we are working hard to control. The Administrative Program Manager 3 serves as the central operational leader for the Levee District, directing all human resources, fiscal management, and office administration. This role is responsible for establishing office procedures, overseeing critical functions like payroll and purchasing, and collaborating with leadership to prepare budgets and financial statements. Additionally, the manager ensures strict compliance with Civil Service rules, manages employee relations, and oversees safety and medical coordination programs.

Requirements

Six years of experience in administrative services; OR Six years of full-time work experience in any field plus three years of experience in administrative services; OR A bachelor's degree plus three years of experience in administrative services; OR An advanced degree plus two years of experience in administrative services.
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Nice To Haves

Driving Results: The ability to set and pursue goals, maintain focus amid competing demands, and deliver results.
Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.
Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.
Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Demonstrating Appreciation: The ability to express timely, specific, and sincere appreciation for others' actions, efforts, or qualities.
Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Learning Actively: The ability to pursue learning, seek feedback, and integrate new knowledge to improve personal and professional performance.
Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.

Responsibilities

Establishes and implements work procedures, policies, standards, goals and objectives, and priorities for the Levee District office.
Plans, organizes, and directs all office operations such as Payroll, Accounts Payable, Permits, Purchasing, Safety and Worker’s Compensation.
Oversees budget and fiscal operations of the district.
Trains employees in performance of job duties.
Assigns and reviews work of subordinates, controls time and attendance, counsels’ subordinate employees, recommends disciplinary action where appropriate.
Consults with external and internal auditors and the Director regarding the financial operations of the district.
Assists the Director in preparation of the budget and works with the CPA in preparation of the annual financial statements.
Update monthly minutes to be incorporated into Minute Book.
Works with Levee Board Superintendent to promote increased safety awareness among employees.
Serves as liaison between the district, physicians, and employees for pre-employment physical, CDL physicals, and post-accident physicals.
Directs the entire Human Resource Program for the district.
Counsels’ employees and management on Civil Service rules and state and federal laws pertinent to employee relations activities.
Analyzes hiring and promotional practices to ensure that the district is in compliance with current laws.
Meet with agency management and board members to address changes they wish to pursue relative to classification needs and organizational structure.
Advise management and the Board of Commissioners of what course of action and procedures are best utilized to address such changes.
Ensures that all approvals are secured prior to taking any action relative to the filling of a vacancy or a change in employee status.
Confers with Civil Service representatives regarding new and revised jobs or changes to existing jobs and the implementation of special pay rules.
Prepare and submit job descriptions for submittal to Civil Service.
Administers the Continuous Performance System for the District.
Works with Supervisors and Management to ensure that expectations are defined to enhance the effectiveness and efficiency of the agency.
Drafts disciplinary actions for review by Executive Director by gathering information, documenting behavior, making recommendations on actions to take in response to employee behaviors, training supervisors in these matters, notifying employees of their rights and appeals process, and educating employees on the grievance process.
Conducts research to ensure accuracy of allegations.
Consult with legal counsel to ensure that all legal facets of the action have been addressed.
Administers the District’s drug program.
Serves as liaison between the district and the testing facility.
Supervises the preparation of bi-weekly payroll checks, ensuring that wages, garnishments, and deductions are correctly processed.
Ensures that the district’s quarterly and annual reports and employee W-2's are processed in a timely manner.
Oversees all facets of the Louisiana State Employees’ Retirement System.