Administrative Program Manager 1

State of Louisiana•Baton Rouge, LA

14h

About The Position

The Division of Administration/Office of State Buildings has a vacancy for an Administrative Program Manager 1. This position is responsible for the agency’s computerized maintenance work order program and project accounting program, agency payroll, property & inventory control and warehouse management. The Office of State Buildings (OSB) maintains facilities owned by the Division of Administration and the Office of Facilities Corporation (OFC) statewide. All maintenance activities are processed via the Work Control Program. The Division of Administration serves as the state government’s management arm and the hub of its financial operations, overseeing capital construction, community development grants, budget development, technology services, purchasing and contracting guidance, and hurricane recovery funds.

Requirements

Three years of experience in administrative services; OR Six years of full-time work experience in any field; OR A bachelor's degree.
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
Information to support eligibility must be included in the application (i.e., relevant, detailed experience/education).
Resumes will not be accepted in lieu of completed education and experience sections on your application.
Applicants qualifying based on college training or receipt of a bachelor's degree will be required to submit an official college transcript to verify credentials claimed prior to appointment.
Selected candidate will be required to submit original documentation upon hire.
Criminal history check may be conducted.
Prospective employees may be subject to pre-employment drug testing.
New hires will be subject to employment eligibility verification via the federal government's E-verify system.

Nice To Haves

Ability to drive results, make accurate judgments, think critically, and communicate effectively.

Responsibilities

Manages the agency’s computerized maintenance work order program and project accounting program.
Oversees agency payroll, property & inventory control, and warehouse management.
Prepares projects for all DOA buildings in Baton Rouge, New Orleans, Shreveport, Lafayette, Monroe, and Alexandria.
Receives, classifies, prioritizes, and assigns service requests and work orders.
Prepares justification and estimation approval and tenant project cost forms.
Maintains records of each project, including materials usage and labor hours, and monitors project progression.
Communicates with supervisors and managers regarding rescheduling orders, materials, and billing.
Confers with representatives from other agencies to provide project status, start and completion dates, and obtain accounting information for billing.
Coordinates billing with the Office of Finance and Support Services for OFC and OSB internal projects valued at less than $50,000.00.
Communicates with tenant agencies regarding invoice billing for completed work and makes adjustments as necessary.
Responsible for the final postings of work orders for labor usage and closes out work orders/projects.
Supervises the preparation and accounting of payroll for the agency, including complex payroll structures.
Performs all Human Resources functions at the agency level, including hiring packages, separation packages, FMLA packages, reports, organizational charts, processing PES, SF-3s, etc.
Supervises an Administrative Coordinator 4 in warehouse management and property/inventory control.