Administrative Program Coordinator-MIB

University of Tennessee • Memphis, TN

5d

About The Position

The Administrative Program Coordinator provides technical support to investigators and clients using animals for laboratory research in the Regional Biocontainment Laboratory (RBL), and provides proper medical care for laboratory research animals. The position works in conjunction with the RBL Facility Supervisor, who assigns ABSL room usage for IBC-IACUC-approved studies.

The role coordinates administrative processes and activities for UC7 and related programs. Responsibilities include managing SOPs and animal protocol documentation, coordinating meetings and events, supporting annual NIH reporting and tracking, overseeing pilot project support and expenditures, and maintaining annual space and equipment inventories.

Requirements

• High school diploma or GED; transcript required.
• Four years of administrative or secretarial experience; alternatively, an associate degree in a related field and two years of administrative or secretarial experience; or a bachelor's degree in lieu of experience.
• Ability to work independently with minimal direct supervision, explore new areas, and seek opportunities to apply new knowledge to work.
• Demonstrated professionalism, self-motivation, and attention to detail.
• Proficiency in Microsoft Office applications such as Word, Excel, and Outlook, and calendaring systems.

Nice To Haves

• Experience with BSL3 containment, including select agent containment, procedures, and practices.
• Certification by the American Association for Laboratory Animal Science (ALAT, LAT, LATG, CMAR, or ILAM).

Responsibilities

• Lead the annual review, revision, and final editing of Standard Operating Procedures (SOPs) and work instruction documents; coordinate SOP development workshops and meetings.
• Coordinate routing of animal protocols for required signatures and support organization and maintenance of related documentation in SharePoint.
• Track SOPs, meeting minutes, and outstanding action items to ensure timely follow-up and completion.
• Coordinate meetings and activities for UC7 and related programs, including scheduling, agendas, meeting materials, and minutes for meetings with and without NIH participation.
• Support submission of annual NIH reports for UC7 and maintain tracking of related budgeting and annual review requirements.
• Oversee pilot project support, workshops, and associated expenditures.
• Oversee UC7 seminar series logistics, including guest travel, meetings, refreshments, and related event expenses.
• Maintain annual space and equipment inventory processes for UC7.
• Perform other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED