Administrative Program Coordinator

City of Hope•Duarte, CA

About The Position

Join the forefront of groundbreaking research at City of Hope where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. Our dedicated and compassionate faculty and staff are driven by a common mission: Contribute to innovative approaches in predicting, preventing, and curing diseases, shaping the future of medicine through cutting-edge research. City of Hope is seeking an Administrative Program Coordinator to support the daily operations of the Clinical Cancer Genomics Education Program (CGEP). This role performs a variety of administrative and analytical duties in a complex, confidential environment that requires professionalism, sound judgment, organization, attention to detail, flexibility, and the ability to manage multiple priorities independently.

Requirements

Bachelor’s Degree or equivalent experience may substitute for minimum education requirements.
3 or more years of progressively responsible experience in business administration, education administration, clinical research or healthcare environment.

Nice To Haves

Experience or training in instructional design, e-learning development, web or graphic design, and data management is a plus.
Familiarity with Microsoft PowerPoint, Word, Excel, Teams, Zoom, RedCAP, Learning Management Systems, polling software, Articulate, Rise, or similar e-learning platforms.

Responsibilities

Support the daily administrative functions of a multifaceted medical professional education and training program within CGEP.
Use discretion, initiative, and sound judgment when handling confidential information, setting priorities, and resolving daily operational or administrative issues.
Partner with program leadership and the administrative team to support CGEP program development, operations, courses, and events.
Build, update, and troubleshoot the Clinical Cancer Genomics Community of Practice (CCGCoP) portal and Learning Management System.
Work with the instructional design team to revise recorded didactic modules into self-directed eLearning modules and related materials.
Manage and extract program data for grant reporting, presentations, manuscript development, deliverables, and other project priorities.
Coordinate live and virtual conferences, workshops, research forums, networking activities, and GCRA Case Conference Webinars for CGEP and CCGCoP participants.
Support program planning and improvement by reviewing operational procedures, resource use, and opportunities to improve efficiency.