Administrative Program Coordinator II NE - Graduate Medical Education

Cleveland Clinic•Cleveland, OH

11d•Onsite

About The Position

Join Cleveland Clinic’s Main Campus where research and surgery are advanced, technology is leading-edge, patient care is world class and caregivers are family. Here, you will work alongside a passionate and dedicated team, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world. As an Administrative Program Coordinator II, you will support graduate medical education programs by serving as a key administrative, technical, and operational resource, with coverage in the Internal Medicine and Women’s & Children’s departments. In this role, you will function as a liaison between departments, assisting the Director with projects and daily operations while providing critical operational support to the ACGME-accredited training programs within the Primary Care and Women’s & Children’s Institutes. You will coordinate policy evaluation and implementation, identify opportunities to improve operational efficiency, support the development of communications, databases, and budget-related processes, and complete routine operational responsibilities and defined project-based work. Specific responsibilities may include expense reporting in OBGYN and managing Oracle expenses for residents and fellows. This is a regular PRN position, with caregivers working days between 8:00 a.m. – 4:30 p.m.

Requirements

Associate’s Degree and three years of administrative or project management experience OR High School Diploma/GED and five years of experience OR Bachelor’s Degree and one year of experience
Strong computer skills and experience with software applications

Nice To Haves

Bachelor’s Degree in Business Administration, Healthcare Administration or a related field
Healthcare or related organization experience
GME experience

Responsibilities

Function as liaison and as administrative, technical or operational resource.
Assist Director with projects and daily tasks.
Lead orientation and records management activities and ensure standards are maintained.
Develop and update interdepartmental education programs.
Assist with scheduling, coordination, preparation and communication of meetings.
Facilitate and attend meetings and record key outcomes.
Identify key milestones and deadlines and proactively communicate project status and requirements to achieve results.
Research, analyze and organize information for presentations.
Assist department leadership with large or complex projects and initiate or lead less complex projects.
Other duties as assigned.
Expense reporting in OBGYN and managing Oracle expenses for residents and fellows.