Administrative Program Coord

UPMC•Pittsburgh, PA

9d•Onsite

About The Position

The Dementia Epidemiology Research Program within the Department of Psychiatry conducts NIH-funded, population-based research focused on older adults in the Monongahela Valley. The program’s academic site is located in Oakland, with field sites in White Oak and Braddock, where staff conduct participant assessments and support data entry, processing, and research operations. Additional information about the program’s past work can be found at [email protected]. This position is grant funded.

Requirements

At least a bachelor's degree.
A minimum of 3 years of strong administrative experience.
Supervisory experience preferred.
Ability to get along with others and engage.
Excellent organizational and communication skills.
Computer skills including knowledge of Access, Excel and experience with word processing (Microsoft Word).
Administrative experience. E.g. budgeting, purchasing, arranging contracts/reimbursement, HR requirements,
Familiarity with both UPMC and Pitt fiscal systems.
Familiarity with UPMC / Pitt Information Technology, working with OAC at WPH.
Organizational experience, e.g., scheduling / organizing meetings and events (academic as well as community), interacting with outside agencies – businesses, universities, publishing houses, professional organizations.
Academic /research support experience, e.g., literature searching, assisting with preparation and submission of NIH grant applications, progress reports, manuscripts. Grants management (working with OGC or other dept equivalent).
Outstanding interpersonal skills.
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Responsibilities

Demonstrate excellent written and verbal communication skills
Prepare documentation, reports: Compose and edit correspondence, utilize data, independently write reports
Assist/orient new faculty and staff
Maintain files, databases, and tracking systems
Provide leadership, supervision, and problem solve for service line support staff
Coordinate/organize administrative activities and functions across clinical programs such as educational workshops, information collection
Assist with effective day-to-day operation of project operations
Provide support/assistance to staff and leaders as needed
Screen, interview, and assist individual programs in hiring support staff as needed
Manage schedules for administration
Committee participation and completion of committee work, communicate such efforts to team and superiors
Assist leadership to obtain funding for outreach if needed and prepare annual reports
Track completion and timely submission of EPR/PMR's
Maintain and provide marketing information and public relations services, and attend events as requested
Organize, develop, edit, and distribute service line newsletter and other publications
Assist with recruitment, reappointment, assignment of clinical faculty
Coordinate/organize documentation for annual performance evaluations and objectives for department
Attend and provide minutes for operations, faculty, and other meetings as requested
Assist and track development of contracts with schools, outside agencies, individuals