Administrative Professional

Yeo & Yeo HR Advisory Solutions•Detroit, MI

4d•$50,000 - $75,000•Onsite

About The Position

The Administrative Professional ensures the efficient operation of their assigned department. The ideal candidate will be highly organized, proactive, detail-oriented, and adept at managing multiple tasks simultaneously, exercising sound judgment, and maintaining confidentiality. Responsibilities will vary based on the assigned department.

Requirements

Experience in an administrative support role, executive assistant role, or similar capacity.
Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
Proficiency in typing and data entry skills.
Exceptional time management skills and strong written and verbal communication skills.
Ability to work independently and collaboratively while maintaining professionalism.
High School diploma or equivalent required.

Nice To Haves

Experience with NetSuite or Airtable preferred.
Knowledge of basic bookkeeping or accounting principles preferred.
Experience supporting multiple Executives or teams preferred.
Associate or bachelor’s degree preferred.

Responsibilities

Manage and maintain executive or departmental calendars, including scheduling meetings, appointments, and travel.
Coordinate and prepare for meetings, including booking rooms, organizing necessary equipment, setting up virtual calls, and distributing agendas and materials.
Serve as the primary point of contact for internal and external communications within a department, including screening and directing phone calls, emails, and physical correspondence.
Maintain and organize physical and electronic filing systems, ensuring all documentation is easily accessible and secure.
Process invoices and expense reports, ensuring compliance with company policies.
Manage office supplies inventory, placing orders and ensuring cost-effective purchasing.
Coordinate vendor relations and manage office equipment maintenance contracts.
Assist in the preparation of reports, presentations (e.g., using PowerPoint), and data summaries (e.g., using Excel).
Coordinate and manage company events, meetings, and team building activities.
Undertake special projects assigned by the supervisor or leadership team.
Greet and direct visitors in a professional and courteous manner.
Handle confidential information with discretion and integrity.
Ensure the office environment is presentable, organized, and functional.
Handle reasonable, job-related personal or confidential tasks for the department, exercising extreme discretion and judgment.
Manage the integrity of the department's core data files, spreadsheets, and databases, ensuring accuracy and version control.
Monitor and track departmental deadlines for regulatory filings or internal compliance checkpoints, notifying team members of upcoming due dates.
Act as the primary point of contact for our customers while managing the end-to-end order administrative cycle.
Proactively resolve customer issues, delivery discrepancies, or order changes by collaborating with production, warehousing, and logistics teams.
Accurately input a high volume of inbound purchase orders into the system, ensuring exact matching of product codes, quantities, pricing, and delivery dates.
Verify order details against customer contracts, promotional agreements, or established pricing sheets to eliminate billing errors.