Administrative Professional POS#103000002

Cumberland County•227 Fountainhead Lane, NC

20h•Onsite

About The Position

Join the Cumberland County Board of Elections team as an Administrative Professional and play a vital role in supporting fair, accurate, and efficient elections for our community. This position provides administrative support for election operations, including maintaining records, coordinating poll worker recruitment and training, assisting with payroll documentation, and supporting voter data management. The ideal candidate is organized, detail-oriented, and enjoys working with the public while contributing to the integrity of the electoral process. If you are looking for a meaningful opportunity to serve your community and make a direct impact on local elections, we encourage you to apply.

Requirements

Graduation from an accredited two-year college or technical school with a degree in business administration or related area and two (2) years of experience in office administration or the assigned area; or an equivalent combination of education and experience.
Knowledge of office practices, procedures, and administrative support functions
Knowledge of office software applications and technology utilized in a professional administrative environment
Knowledge of payroll procedures and processes within county government operations
Knowledge of County personnel policies, procedures, and applicable employment regulations
Knowledge of administrative policies, procedures, laws, and regulations related to departmental operations and support services
Knowledge of election laws, regulations, and their application to various situations and circumstances
Skill in training, mentoring, and providing guidance to staff and election officials
Skill in analyzing processes, procedures, and policies and developing recommendations for improvement
Ability to provide leadership, establish work priorities, and effectively organize and coordinate multiple duties and assignments
Ability to gather, interpret, and communicate information regarding departmental programs, policies, and services
Ability to communicate effectively, both orally and in writing, with staff, elected officials, and the public
Ability to exercise tact, diplomacy, and sound judgment when interacting with diverse groups and handling sensitive matters
Ability to formulate recommendations and make decisions in complex or precedent-setting situations
Ability to establish and maintain effective working relationships with coworkers, public officials, poll workers, and members of the public
Ability to read maps, interpret precinct boundaries, and apply geographic information to election-related activities
A formal transcript will be required.
Driving is an essential function of this position.
To be considered, you must have a valid driver's license with an acceptable driving record.
If your driver's license is from another state, you will be required to obtain and show proof of a valid NC driver's license within 60 days of hire.
Successful candidates who receive a conditional offer of employment with Cumberland County must pass pre-employment screenings, including criminal history checks and drug screenings, as required by Cumberland County Policies and Procedures, prior to beginning work or receiving a final offer of employment.

Responsibilities

Coordinate the assignment of poll workers for each election cycle, ensuring adequate staffing levels based on precinct size and operational needs
Recruit, maintain, and support a roster of Chief Judges, Judges, and Election Assistants to ensure successful election operations
Schedule poll workers for training classes and election assignments while accommodating availability and staffing requirements
Maintain ongoing communication with poll workers, elected officials, political organizations, and members of the public through phone, email, and written correspondence
Assist with absentee ballot processing, including preparation of mailings, voter data entry, record auditing, and quality assurance activities
Review election materials for accuracy, including verifying the spelling, formatting, and placement of candidate names on ballots
Coordinate the staging, preparation, and distribution of Election Day supplies for precinct officials and polling locations
Assist with staffing and scheduling for One-Stop Early Voting sites and arrange coverage for vacancies or unexpected staffing needs
Develop, update, and maintain training manuals, instructional materials, and related resources for election officials and poll workers
Prepare payroll documentation for office staff and poll workers, assign positions and pay rates, and resolve discrepancies related to election supplies and staffing records