Administrative Specialist POS#103000006

Cumberland County • 227 Fountainhead Lane, NC

18h • Onsite

About The Position

The Cumberland County Board of Elections is seeking a detail-oriented and customer-focused Administrative Specialist to support the administration of fair, honest, and efficient elections in accordance with North Carolina General Statutes. This position plays an important role in maintaining campaign finance reports, assisting candidates through the filing process, and managing voter photo ID services. The successful candidate will work in a fast-paced environment, providing accurate information and administrative support to candidates, elected officials, and the public. If you are organized, dependable, and committed to public service, we encourage you to apply and become part of a team dedicated to preserving the integrity of the electoral process.

Requirements

• High school diploma or GED and one (1) year of experience in the assigned program area; or an equivalent combination of education and experience.
• Successful completion of Keyboarding, Data Entry, Customer Service, Basic Excel and Basic Word tests will be required.
• Knowledge of the department’s functions, purpose, and mission, with the ability to effectively communicate that mission to staff, stakeholders, and the general public
• Knowledge of the policies, procedures, and operational practices applicable to the assigned work area
• Knowledge of County operations, organizational structure, and the relationship between assigned duties and departmental objectives
• Knowledge of official business practices, records management, and administrative procedures used in support of departmental operations
• Skill in utilizing business technology, software applications, and electronic systems to support daily operations and program activities
• Skill in using computer applications and office technology to prepare reports, correspondence, records, and other work products
• Ability to independently perform duties within the assigned program area with minimal supervision and sound judgment
• Ability to communicate effectively, both orally and in writing, with employees, elected officials, stakeholders, and the general public
• Ability to gather, research, interpret, and provide information, guidance, and instructions related to program operations and services
• Ability to establish and maintain effective working relationships while conducting County business with professionalism, tact, and courtesy

Responsibilities

• Inspect, test, maintain, organize, and inventory election equipment, supplies, and materials to ensure readiness for elections and voting events
• Coordinate polling place setup by ensuring voting locations and the Board of Elections office are equipped with required equipment, telecommunications, and instructional materials
• Assist with ballot preparation and voting system accuracy by auditing ballot content, reviewing voting machine displays, and supporting election planning activities
• Count, sort, secure, package, and safeguard ballots and election materials in accordance with established procedures and regulatory requirements
• Support One-Stop Early Voting operations by setting up voting sites, assisting voters, operating voting equipment, and facilitating curbside voting services
• Receive, process, and maintain voter registration records, including data entry, record updates, mailings, and voter information verification
• Provide customer service and information to candidates, elected officials, and the public regarding election procedures, filing requirements, voter registration, and election laws
• Process absentee ballot requests and prepare, organize, and distribute absentee voting materials in compliance with applicable regulations
• Review candidate filing documents, petitions, and related submissions for completeness, accuracy, and compliance with filing requirements
• Assist with election certification activities, including reviewing provisional ballots, auditing precinct records, preparing canvass documentation, maintaining election records, and supporting election night operations

Benefits

• Fingerprint-based criminal history check conducted by the North Carolina State Bureau of Investigation (SBI)
• Pre-employment screenings, including criminal history checks and drug screenings

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED