Administrative Procurement Assistant - International
Caddell Construction•Montgomery, AL
•Onsite
About The Position
This role supports the international department staff by maintaining project records, processing invoices, and assisting with procurement reporting. The position involves preparing and issuing bid documents, evaluating pricing, writing contract documents for material purchases, and coordinating with various teams and vendors to ensure material requests are tracked and current status is visible. The Administrative Procurement Assistant also coordinates travel for the procurement team and performs other administrative duties as assigned.
Requirements
- Minimum high school diploma/GED
- Two years’ experience clerical or administrative experience in an office environment required
- Current clearance, or the ability to obtain, a Department of Defense minimum secret security clearance required
- Excellent written and verbal communication and grammar skills
- Strong organizational skills
- Proficient in Microsoft Office suite, including Word, Excel, PowerPoint and Access
- Demonstrated ability to manage multiple conflicting priorities
Responsibilities
- Maintains files of international project records (document control)
- Processes invoices
- Supports the international department staff as needed
- Supports procurement reporting, KPI source data collection, dashboard updates, and weekly status summaries for management review
- Prepares and issues bid documents to prospective vendors seeking pricing information
- Evaluates pricing information for best value & specified product
- Writes & issues contract documents for purchase of materials needed for projects
- Coordinates with procurement staff, logistics, vendors, and project teams to obtain updates, resolve & track site material requests, and maintain current status visibility
- Coordinates travel through our travel agent for the procurement team staff
- Performs other procurement support and administrative duties as assigned by the Procurement Manager & Assistant Procurement Manager
Benefits
- Paid vacations
- Company-paid holidays
- Company-funded medical insurance
- Company joint funding of dental and vision insurance
- Life and disability plans to full-time employees
- 401k match
- Gym membership reimbursement
- Use of company condominiums
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
