Administrative Procurement Analyst

City of New York • New York City, NY

1d • Onsite

About The Position

The mission of the New York City Police Department is to enhance the quality of life in New York City by working in partnership with the community to enforce the law, preserve peace, protect the people, reduce fear, and maintain order. The NYPD strives to foster a safe and fair city by incorporating Neighborhood Policing into all facets of Department operations and solve the problems that create crime and disorder through an interdependent relationship between the people and its police, and by pioneering strategic innovation. The Contract Administration Section oversees the processing of all procurements for the NYPD to meet the needs of the Department. The purchases overseen by the Contract Administration Section include various types of contracts such as construction related procurements, plant management, information technology needs, emergency contracts, and contracts for specialized goods and services. The Contract Administration Section is responsible for ensuring that all procurements are processed in accordance with the City’s Procurement Rules and Procedures. The New York City Police Department seeks an exceptional procurement professional who is highly motivated and detail oriented, to serve as an Administrative Staff Analyst. The successful candidate will have worked in a fast-paced, agency procurement/contract section and have extensive experience in developing solicitation documents and handling a variety of City procurements.

Requirements

• A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields
• A combination of education and/or experience equivalent to the above
• All candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described above
• Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described above
• CANDIDATE MUST BE IN THE ADMINISTRATIVE PROCUREMENT TITLE WITH A NEW YORK CITY AGENCY

Responsibilities

• Coordinate and collaborate with all stakeholders in the procurement process
• Manage and coordinate vendor due diligence reviews, including recommendation of strategies for resolution of complex responsibility determination issues
• Review the procurement needs of the Agency and develop work plans to meet these needs
• Achieve procurement milestones for high-priority programs with vigorous time frames; ensure compliance with procedures of the Procurement Policy Board and the Mayor’s Office of Contract Services (MOCS)
• Have a good understanding of the City’s Procurement Police Board Rules, as well as experience in processing a wide variety of procurements utilizing various procurement methods.
• Effectively utilize the PASSPort System, FMS and other systems for review and processing of Purchasing Requisitions, Responsibility Determinations, PSRs, RFAs, RCAMs and RFRs
• Provide technical advice and quality assurance to stakeholders to ensure work is performed correctly, and develop procedures for administration of contract, procurement and purchasing activities
• Educate and advise Agency staff on appropriate procurement methodology and applicability of local procurement laws
• Represent the ACCO and DACCO in key meetings with senior officials, negotiations with vendors and conduct public hearings if authorized.

Benefits

• health insurance for the employee and his or her spouse or domestic partner and unemancipated children under age 26
• union benefits such as dental and vision coverage
• paid annual leave and sick leave
• paid holidays
• a pension
• optional savings and pre-tax programs such as Deferred Compensation, IRA, and a flexible spending account.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level