Administrative Procurement Analyst

City of New York•New York City, NY

1d•Onsite

About The Position

The Fire Department of the City of New York (FDNY) is the largest Fire Department in the United States and universally is recognized as the world's busiest and most highly skilled emergency response agency. The Department's main goal is to provide fire protection, emergency medical care, and other critical public safety services to residents and visitors in the five boroughs. FDNY members are sworn to serve and protect life and property, and the Department works to continually educate the public in fire, life safety and disaster preparedness, along with enforcing public safety codes. Since its inception in 1865, FDNY has helped lead efforts to make New York the safest big city in the nation. This accomplishment requires a steadfast and daily commitment to maintaining the Department's core values. The Fire Department, City of New York (FDNY), seeks a full-time Administrative Procurement Analyst in the Office of Support Services. Reporting directly to the Assistant Commissioner of Facilities Management, the successful candidate will be responsible for: supervising a procurement unit within the Bureau of Facilities Management involving the acquisition of goods, services and construction. Reviewing the work of subordinates for effectiveness, efficiency and compliance with established rules and guidelines. Preparing and coordinates workflow. Managing the daily activities involving major procurement and contracting functions and in specifications for services, negotiations of prices and terms, and MWBE requirements with vendors, contractors and suppliers. Oversees and manages pre-solicitation review activities; evaluates solicitation documents and works with program/user personnel to ensure that user needs are satisfied in a timely, cost-effective manner and that technical specifications are in compliance with applicable regulations and are clearly understood by vendors and contractors. Reviews and approves contract specifications before advertising, to ensure conformity to the agency's and DCAS requirements along with federal/state/city mandates. Confers with the Office of Support Services consults and advises their department heads, supervisors and procurement staff on problems relating to the procurement of goods, services and construction. Manages investigations pertaining to vendor responsibility decisions, vendor performance and product performance; or performs assignments equivalent to those described. Knowledge and experience with NYC Procurement guidelines. ADM PROC ANAL-NM FRM M1-3 - 8297A

Requirements

A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields.
A combination of education and/or experience equivalent to the above.
Must have eighteen months of administrative, managerial, executive or supervisory experience.
Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described above.
Must have eighteen months of administrative, managerial, executive or supervisory experience.

Responsibilities

Supervising a procurement unit within the Bureau of Facilities Management involving the acquisition of goods, services and construction.
Reviewing the work of subordinates for effectiveness, efficiency and compliance with established rules and guidelines.
Preparing and coordinating workflow.
Managing the daily activities involving major procurement and contracting functions and in specifications for services, negotiations of prices and terms, and MWBE requirements with vendors, contractors and suppliers.
Overseeing and managing pre-solicitation review activities.
Evaluating solicitation documents and working with program/user personnel to ensure that user needs are satisfied in a timely, cost-effective manner and that technical specifications are in compliance with applicable regulations and are clearly understood by vendors and contractors.
Reviewing and approving contract specifications before advertising, to ensure conformity to the agency's and DCAS requirements along with federal/state/city mandates.
Conferring with the Office of Support Services and consulting/advising department heads, supervisors and procurement staff on problems relating to the procurement of goods, services and construction.
Managing investigations pertaining to vendor responsibility decisions, vendor performance and product performance; or performs assignments equivalent to those described.
Knowledge and experience with NYC Procurement guidelines.