Administrative & Personal Assistant

Lema AI•New York, NY

15h•Hybrid

About The Position

Lema AI is seeking a proactive and highly organized Administrative & Executive Assistant to support its growing US team. This role is crucial for ensuring smooth day-to-day operations by managing administrative tasks, coordinating schedules, supporting office operations, and assisting with various projects. The position also involves supporting company events and conferences, and assisting the Marketing team with event-related initiatives. This is an excellent opportunity for an individual early in their career who thrives in a fast-paced startup environment and excels at keeping things on track.

Requirements

Up to 2 years of experience in an Administrative Assistant, Executive Assistant, Personal Assistant, or similar role.
Excellent organizational and time management skills.
Strong attention to detail and ability to multitask.
Self-starter with a proactive, hands-on attitude.
Strong written and verbal communication skills.
Comfortable using Google Workspace and Slack.
Available to work part-time.
Able to work from our NYC office one day per week.

Responsibilities

Coordinate day-to-day office operations.
Manage office supplies, vendors, and deliveries.
Organize team lunches, events, and employee activities.
Coordinate company conferences and support Marketing with event planning and logistics as needed.
Support travel arrangements and expense coordination.
Assist with interview scheduling and general administrative tasks.
Manage the CEO's calendar and schedule meetings.
Assist with personal administrative tasks and day-to-day support as needed.