Personal & Administrative Assistant

Blackstone Agency•Fort Lauderdale, FL

7h•Hybrid

About The Position

Blackstone’s personal/administrative assistant to the president/owner is responsible for assisting in all things relating to administration, client relations, scheduling, errands and personal tasks between two companies. You must be a detailed, highly organized, energetic person, have relentless project management skills, and a get-it-done attitude! Also, due to our unique office environment, you must be able to work focused in an open, dynamic environment; at the marina, in the office or from home.

Requirements

Extreme attention to detail
Able to grasp the overall functions of the day-to-day operations and anticipate needs
Must be a get-it-done type of person who takes over responsibilities
Exceptional people skills focused on relationships, communication, follow-up and collaboration
A 2-year degree or experience in marketing, communication, yachting, advertising or related field
Transportation, computer and typing skills a must
Self-starter with a strong desire to learn and grow
Proficient with Google Drive, Docs and Sheets
Good understanding of office management
Ability to handle multiple priorities, strong organizational skills, and attention to detail
Flexible and adaptable to shifts in priorities on a day to day basis - never a dull moment

Responsibilities

Assists the president in various aspects of daily operations of his companies (marketing and yacht charter)
Manages bookings, schedules, crew, agreements, payments and documents for charters
Assists the president in personal scheduling, reporting and errands
Manages and prioritizes email correspondence and communications on behalf of the president
Collaborates with team members on specific needs pertaining to the president for each client and company projects
Supports marketing initiatives, including social media management, photoshoots and content creation
Acts as a liaison between the president and clients, staff, crew and vendors
Responsible for daily office needs
Provides administrative support for special projects and events
Handles confidential information with discretion and professionalism
Helps oversee the maintenance, cleaning and organization of the office, yacht and workspace