Administrative Operations Support Senior Coordinator - Temporary

Air Canada • Toronto, ON

5d • Onsite

About The Position

Discover what it’s like to work as an Administrative Support Senior Coordinator in our Maintenance department — a dynamic role where organization, communication, and problem-solving come together to keep operations running smoothly. A sharp eye for the details: In aviation, precision is everything. You’ll be handling data entry and documentation that keeps our maintenance operations running smoothly—so being able to catch even the smallest error is a superpower we value. Your people skills are your co-pilot: Whether it’s a time-sensitive request or a concerned colleague, your calm, professional approach to customer service — will make you a go-to problem solver. Adaptability in a Fast-Paced Environment: Success in this role hinges on the ability to prioritize effectively amid constant demands. Staying focused under pressure is essential.

Requirements

• High School diploma
• Minimum 3 years office experience
• Knowledge of Microsoft Office applications
• Proficiency in spelling, punctuation and grammar
• Good interpersonal skills
• Excellent communication skills both written and verbal, as well as formatting and proofreading skills
• Aptitude for accuracy and detail
• Aptitude for math
• Demonstrate punctuality and dependability to support overall team success in a fast-paced environment

Nice To Haves

• Experience in payroll, an asset
• Restricted Area Identification Card (RAIC), an asset
• This role may involve taking minutes, performing physical tasks like lifting or climbing, or working variable shifts

Responsibilities

• Prepare correspondence, letters, bulletins, and maintain operational records; manage locker requests, office supplies, and punch cards for new hires/transfers.
• Support onboarding and internal transfers, maintain Aircraft Maintenance Engineer (AME) status changes (e.g., new hires, base transfers), and coordinate service anniversaries.
• Schedule and assist with training sessions and onboarding classes; update staff schedules and anomalies.
• Liaise with GSOC for Aircraft Maintenance Engineer (AME) HID cards and assist with hardware/software troubleshooting and mainframe equipment.
• Allocate tasks and provide guidance to team members.
• Process pay adjustments/expenses and ensure compliance with company policies, collective agreements, and regulations.
• Liaise with internal and external customers, maintain confidentiality, and independently organize and prioritize workload to meet deadlines under minimal supervision.

Benefits

• Pension program
• Employee Share Ownership Program
• Profit Sharing
• Health, dental, and life insurance for you and your family (if necessary)
• Air Canada’s recognition program (Shine) allows you to recognize and be recognized for those outstanding moments.
• A generous employee travel program for you and other eligible once you have completed twenty-eight (28) weeks of service. This includes, but is not limited to standby travel, hotel & car rental discounts, Air Canada Vacation discounts, and more.

What This Job Offers

• Career Level: Mid Level
• Education Level: High school or GED