Administrative Operations Support Coordinator - Temporary

Air Canada • Toronto, ON

4d • Onsite

About The Position

Discover what it’s like to work as an Administrative Support Coordinator in our Flight Operations department — a dynamic role where organization, communication, and problem-solving come together to keep operations running smoothly. Flexibility and adaptability are key: The role requires someone who can adapt to changing schedules and priorities. Being available and responsive when things shift is essential, and staying focused under pressure is critical in a fast-paced environment. Teamwork is important: Strong interpersonal abilities to engage and collaborate effectively with colleagues, while also being able to work independently and take initiative in learning and problem-solving. Being on the move is part of the role: While some administrative tasks are involved, the role requires someone who is comfortable being active and supporting operations on the floor.

Requirements

• High School graduation
• Minimum 2 years office experience
• Must possess and maintain a valid driver's license
• Intermediate knowledge of Microsoft Office applications
• Good interpersonal skills
• Good communication skills, both written and verbal
• Proficiency in spelling, punctuation and grammar
• Aptitude for math
• Aptitude for accuracy and detail
• Demonstrate punctuality and dependability to support overall team success in a fast-paced environment
• Employment is subject to meeting Transport Canada security requirements and obtaining a Restricted Area Identification Card (RAIC) and an Airside Vehicle Operator's Permit (AVOP). Please refer to Transport Canada site for more details

Nice To Haves

• Knowledge of aircraft terminology, an asset

Responsibilities

• Update and maintain aircraft library to ensure accuracy and compliance; control distribution of company publications.
• Perform logistical tasks including tracking, control, and coordination of aircraft-related operations.
• Resolve and respond to internal/external customer inquiries in writing and verbally.
• Liaise with internal and external customers and support departmental staff as needed. - coordinate when aircraft is coming from maintenance, recover manuals
• Organize and prioritize workload to meet deadlines while maintaining accuracy and confidentiality, even under pressure and with minimal supervision.
• Administer and comply with Company Policies, Government Regulations, Collective Agreements, and procedures.
• Maintain a flexible and accommodating approach to support team and operational needs.
• Demonstrate flexibility and adaptability in responding to operational issues and changing priorities.
• Prepare to work in varying weather conditions while maintaining safety and efficiency.
• May perform other related duties as required.

Benefits

• Pension program
• Employee Share Ownership Program
• Profit Sharing
• Health, dental, and life insurance for you and your family (if necessary)
• Air Canada’s recognition program (Shine) allows you to recognize and be recognized for those outstanding moments.
• A generous employee travel program for you and other eligible once you have completed twenty-eight (28) weeks of service. This includes, but is not limited to standby travel, hotel & car rental discounts, Air Canada Vacation discounts, and more.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED