Administrative Operations Associate, Research Office (Phoenix)

The University of Arizona • Phoenix, AZ

3d • Onsite

About The Position

The Translational Research Office at the University of Arizona College of Medicine–Phoenix is seeking an Administrative Operations Associate to support financial and travel transactions for College of Medicine–Phoenix departments with research portfolios. The role provides administrative support in a fast-paced environment and requires strong organization, multitasking, communication, discretion with confidential information, and computer proficiency. The position is full-time, 40 hours per week, and is based at 475 N. 5th Street in Phoenix, Arizona. Visa sponsorship is not available.

The role processes purchasing and travel documentation, maintains records, assists with operational issues, supports onboarding, and provides guidance on applicable policies and procedures. The position is non-exempt and benefits-eligible. The stated hourly pay range is $20.33–$25.41.

Requirements

• High school diploma or high school diploma equivalency.
• At least 3 years of relevant experience, or an equivalent combination of education and work experience.
• Ability to communicate effectively with different groups and individuals.
• Ability to handle confidential and sensitive information.
• Proven attention to detail and accuracy.
• Exceptional organizational and time-management skills.

Nice To Haves

• Experience prioritizing multiple projects and achieving desired results and deadlines.
• Intermediate or higher Microsoft Office skills.
• High degree of flexibility.
• Proficiency in data entry with a focus on efficiency and precision.

Responsibilities

• Process financial transactions supporting faculty laboratory purchasing, purchase orders, DV creation, and other transactions as needed.
• Review and process standard expenditures to ensure laboratory activities align with established grant and college budgets.
• Update and maintain department files and databases, including S drive and Box folders.
• Investigate, evaluate, and resolve typical administrative or operational issues affecting staff and faculty work units, coordinating with the Director.
• Schedule and participate in meetings and conferences related to the area of responsibility.
• Provide onboarding support to units as assigned by the Director.
• Assist with gathering data for website updates.
• Support travel arrangements and process Concur documents for faculty, staff, students, and invited speakers as needed.
• Offer guidance and support to students, faculty, staff, and researchers on relevant policies, standard practices, and procedures for inquiry-related matters.

Benefits

• Health, dental, vision, and life insurance.
• Paid vacation, sick leave, and holidays.
• Tuition reduction at U of A, ASU, and NAU for the employee and qualified family members.
• Access to University of Arizona recreation and cultural activities.
• Additional University of Arizona benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED