Administrative Operations Assistant - UW Organ and Tissue Donation

UW Health • Madison, WI

1d • $21 - $28 • Onsite

About The Position

Join a mission-driven team where your organizational expertise, attention to detail, and operational support help advance organ and tissue donation. Whether coordinating critical shipments, maintaining essential donor kit supplies, supporting operational readiness, or ensuring teams have the resources they need to succeed, your work will play a vital role in supporting donation activities across Wisconsin and helping save and improve lives every day. This impactful role provides administrative and operational support to OTD leadership and staff. The position ensures the efficient day-to-day functioning of the organization through project coordination, logistics management, supply oversight, and administrative operations that support our life-saving mission.

Requirements

• 1 year experience in an administrative support role Required
• High School Diploma or equivalent Preferred
• Associate's Degree in Business Administration or related field Preferred

Nice To Haves

• 3 years experience in an administrative support function Preferred
• Previous experience in a health care setting Preferred

Responsibilities

• Help ensure OTD teams have the resources, supplies, and operational support needed to serve donor families and transplant recipients
• Coordinate administrative activities, projects, and departmental operations in partnership with OTD leadership
• Support compliance with organizational policies, procedures, and time-sensitive processes
• Manage donor and operational kit activity, including supplies and distribution.
• Manage shipping operations, including interoffice mail, USPS mail, and FedEx.

Benefits

• An excellent benefits package, including health and dental insurance, paid time off, retirement plans, two-week paid parental leave and adoption assistance.
• Full time benefits for part time work (for positions 60% FTE and higher).
• Options for a variety of schedules and shifts that offer flexibility and allow for work-life balance
• Access to great resources through the UW Health Employee Wellbeing Department that supports your emotional, financial, and physical well-being
• Tuition benefits eligibility - UW Health invests in your professional growth by helping pay for coursework associated with career advancement
• The opportunity to earn a referral bonus for referring friends, former colleagues or others to apply for open, posted positions

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: High school or GED